Executive Administrative Assistant HYBRID

Our client is seeking a Executive Admin Assistant to join their team. As a Executive Admin Assistant, you will be part of the Global Procurement Services supporting senior leadership. The ideal candidate will have excellent organizational skills, proactive problem-solving abilities, and strong interpersonal skills which will align successfully in the organization.

Job Title: Executive Administrative Assistant

Location: San Jose, CA

• Support a Vice President and Senior Director by managing complex calendars and scheduling meetings.
• Coordinate and prepare for speaking engagements, including content and logistical arrangements.
• Organize and plan meetings, including preparing agendas, securing locations, and managing logistics.
• Develop travel briefings for international and large domestic trips, ensuring smooth logistics.
• Handle confidential correspondence and approvals, acting as a proxy when authorized.

• Minimum of 4 years experience in an administrative support role, supporting senior leadership.
• Proficiency in Windows applications:
  Outlook, Word, Excel, PowerPoint.
• Excellent verbal and written communication skills with the ability to connect across all levels of staff and clients.
• Experience in calendar management, meeting planning, and coordinating travel logistics.
• Ability to handle sensitive and confidential information with professionalism and discretion.

• Opportunity to work in a dynamic, innovative environment supporting high-level executives.
• Engage in meaningful projects and develop your professional skills.
• Collaborate with a diverse and talented team committed to excellence.
• Gain exposure to global operations and strategic initiatives.
• Be part of a company recognized for its commitment to diversity and inclusion.

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay