Sheet Metal Shop Administrator

Sheet Metal Shop Administrator

Therma, a Legence company

For over 50 years, Therma has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities.

Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

Position Overview

Therma is seeking a detail-oriented and organized Sheet Metal Shop Administrator to support the day-to-day administrative operations of our Sheet Metal Shop. This role plays a critical part in ensuring production workflows, payroll processing, inventory transactions, and purchasing activities are accurately documented and processed. The ideal candidate thrives in a fast-paced environment, enjoys working with multiple systems, and takes pride in delivering exceptional administrative support to shop operations.

Key Responsibilities

• Process and manage sheet metal cutsheets to support shop production activities.
• Input customer information into Job Entry Sheets (JES) using the Spectrum database.
• Coordinate job setup activities and route completed files to the Job Request Department for job number assignment.
• Verify assigned job numbers and ensure cutsheets are processed accurately.
• Review cutsheets and stamp special department designations, including Bench and Weld, as required.
• Distribute completed cutsheets to Shipping & Receiving, Data Input personnel, and applicable shop departments.
• Maintain organized electronic records by filing processed cutsheets within Viewpoint Spectrum.
• Provide backup support for job setup and cutsheet processing functions as needed.

Payroll & Timekeeping Support

• Assist with the collection, review, and entry of employee timecards into the timekeeping system.
• Ensure payroll information is submitted accurately and in a timely manner.
• Support shop employees and supervisors with timekeeping-related questions and corrections.

Inventory & Purchasing Administration

• Process inventory charge-outs and maintain accurate transaction records.
• Create and process purchase orders to support shop operations and material needs.
• Assist with tracking and documenting inventory-related transactions.
• Coordinate with procurement, warehouse, and production teams as needed to ensure smooth workflow execution.

Administrative Support

• Maintain accurate records, files, and operational documentation.
• Support shop leadership with administrative tasks, reporting, and data entry.
• Communicate effectively with internal departments to ensure timely processing of production and administrative requests.
• Identify opportunities to improve administrative processes and workflow efficiency.

Required Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, operations support, or office coordination experience.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong organizational and communication skills.
• Ability to work collaboratively with shop personnel, supervisors, and cross-functional teams.

Preferred Qualifications

• Experience supporting manufacturing, sheet metal, construction, mechanical contracting, or industrial operations.
• Experience with Viewpoint Spectrum or similar ERP systems.
• Experience processing payroll timecards and supporting payroll administration.
• Familiarity with inventory management and purchase order processing.
• Knowledge of shop production workflows and job cost tracking.

What Makes You Successful

• Highly organized and dependable.
• Detail-oriented with strong accuracy in data entry and…