Front Desk/Receptionist - Per Diem Job San Jose area,California USA,Administrative/Clerical

GENERAL SUMMARY OF DUTIES: To provide support to administrative office staff assuring a smooth departmental work flow. Responsible for performing daily tasks such as sorting mail, answering phone and routing incoming calls, filing, copying, data entry, and other similar duties, using a computer terminal. Relieves office staff of clerical work, and minor administrative and business detail.

ESSENTIAL FUNCTIONS:

Answer, screen, and forward calls, providing information and taking messages

Interact with all levels of management

Make bank deposits when needed

Prepare check logs

Meet and greet visitors entering the office, determine the nature or purpose of visit, and direct or escort them accordingly

Compose and prepare routine correspondence

Create and maintain spreadsheets and reports

Keep reception area neat

Keep conference room clean and neat for meetings

Collect, sort, distribute, and prepare mail and courier deliveries

Back up for other assistants

Determine appropriate direction for business inquiries

Daily filing and retrieving of files

Printing purchase orders and other supporting documentation for Accounts Payable staff

Prepare materials for meetings as required

Maintain organized filing systems

Arrange conference calls

Complete a variety of special projects

Perform other duties as assigned

EDUCATION/REQUIREMENTS:

High School Diploma

Associate's Degree preferred

2+ years of administrative experience

KNOWLEDGE:

Knowledge of policies and procedures.

Knowledge of Microsoft Word, Word Perfect, Excel, PowerPoint skills, Quick Books, computer systems, programs and spreadsheet applications.

Knowledge of medical terminology preferred.

SKILLS:

Skill in gathering and reporting claim information.

Strong verbal, interpersonal and written communication skills required.

Skill in solving utilization problems.

Skill in written and verbal communication and customer relations.

ABILITIES:

Ability to work with effectively with executive offices, medical staff and external agencies.

Must be able to work in a fast-paced environment and be client service oriented.

Ability to identify, analyze and solve claim problems.

Must be self-motivated, have excellent organizational skills, good judgment skills and a team player.

PHYSICAL/MENTAL DEMANDS: Requires sitting and standing associated with a normal office environment.

ENVIRONMENTAL/WORKING CONDITIONS

Normal busy office environment with much telephone work. Occasional overtime, evening and/or weekend work.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

Equal Employment Opportunity & Work Force Diversity

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc.

Furthermore, our organizationiscommitted to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.

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Front Desk​/Receptionist - Per Diem

Front Desk/Receptionist - Per Diem