Management Assistant - West Zone

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Organizes office administration, in support of an assigned Executive, Head or Manager.

We’re looking for a dynamic and highly organized Management Assistant to join our Imaging Sales Business at Siemens Healthineers. This remote role supports multiple senior executives and their teams, providing high-level administrative assistance across calendars, meetings, travel, expenses, presentations, and customer interactions. You’ll also play a key role in supporting cross-functional projects and department initiatives.

Should be located in Western U.S. with Preference for Phoenix area.

Responsibilities:

Provide proactive administrative support to multiple executives and their teams

Manage complex calendars, schedule meetings, coordinate travel, and arrange meals and logistics

Prepare, proofread, and edit presentations and correspondence

Process expense reports, purchase requisitions, and follow up on reimbursements and invoices

Support onboarding for new employees, including scheduling orientation activities, coordinating access and equipment, and serving as a friendly point of contact

Act as a liaison for IT and facilities issues

Organize virtual and in-person meetings, reserve conference rooms, and coordinate catering

May assist in preparing annual budgets, and completes analysis of monthly budget activity.

Assist with customer-facing interactions and communications

Coordinates and establishes all travel arrangements, and reconciles travel and expense reports.

Contribute to special projects and department-wide initiatives, including research, coordination, and execution support

Assists in integration of new office technologies and systems as appropriate.

Monitors all information flow, including maintaining paper and electronic files.

Required Knowledge/Skills, Education, and Experience Proven ability to thrive in a fast-paced, remote environment with shifting priorities

Experience supporting senior-level executives with discretion and professionalism

Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
Strong time management, prioritization, and interpersonal skills

Detail-oriented mindset with the ability to work independently and take initiative

Comfortable handling confidential information and managing multiple work streams

Minimum of 2 years experience in a professional support role

Who we are:

We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work:
When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare.

For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers businesses, please visit our company page here.

The base pay range for this position is:$62,470 - $85,899

Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.

The Company offers the following…