Sheet Metal Shop Administrator

For over 50 years,Therma has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities.

Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

Therma is seeking a detail-oriented and organized Sheet Metal Shop Administrator to support the day-to-day administrative operations of our Sheet Metal Shop. This role plays a critical part in ensuring production workflows, payroll processing, inventory transactions, and purchasing activities are accurately documented and processed. The ideal candidate thrives in a fast-paced environment, enjoys working with multiple systems, and takes pride in delivering exceptional administrative support to shop operations.

• Process and manage sheet metal cutsheets to support shop production activities.
• Input customer information into Job Entry Sheets (JES) using the Spectrum database.
• Coordinate job setup activities and route completed files to the Job Request Department for job number assignment.
• Verify assigned job numbers and ensure cutsheets are processed accurately.
• Review cutsheets and stamp special department designations, including Bench and Weld, as required.
• Distribute completed cutsheets to Shipping & Receiving, Data Input personnel, and applicable shop departments.
• Maintain organized electronic records by filing processed cutsheets within Viewpoint Spectrum.
• Provide backup support for job setup and cutsheet processing functions as needed.

• Assist with the collection, review, and entry of employee timecards into the timekeeping system.
• Ensure payroll information is submitted accurately and in a timely manner.
• Support shop employees and supervisors with timekeeping-related questions and corrections.

• Process inventory charge-outs and maintain accurate transaction records.
• Create and process purchase orders to support shop operations and material needs.
• Assist with tracking and documenting inventory-related transactions.
• Coordinate with procurement, warehouse, and production teams as needed to ensure smooth workflow execution.

• Maintain accurate records, files, and operational documentation.
• Support shop leadership with administrative tasks, reporting, and data entry.
• Communicate effectively with internal departments to ensure timely processing of production and administrative requests.
• Identify opportunities to improve administrative processes and workflow efficiency.

• High school diploma or equivalent.
• 2+ years of administrative, operations support, or office coordination experience.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong organizational and communication skills.
• Ability to work collaboratively with shop personnel, supervisors, and cross-functional teams.

• Experience supporting manufacturing, sheet metal, construction, mechanical contracting, or industrial operations.
• Experience with Viewpoint Spectrum or similar ERP systems.
• Experience processing payroll timecards and supporting payroll administration.
• Familiarity with inventory management and purchase order processing.
• Knowledge of shop production workflows and job cost tracking.

• Highly organized and dependable.
• Detail-oriented with strong accuracy in data entry and recordkeeping.
• Proactive problem solver who can anticipate…