Evaluation Specialist

Job no: 557227
Work type: Staff
Location: San José
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services

Reporting to the Director of Graduate Admissions and Program Evaluations (GAPE) in the College of Graduate Studies, this position is responsible for coordinating and executing the evaluation and advisement of new and continuing graduate students as they complete Title 5, CSU, and university admissions and degree requirements. This includes domestic and international students, as well as those enrolled in special partnership programs, SAGE, and SJSU Online.

The Evaluation Specialist conducts graduate admissions evaluations and graduation assessments, ensures timely processing of student visa documentation, and supports consistent implementation of policies established by the Director of GAPE. The role interprets and applies complex policies, handles exceptions, performs Designated School Official (DSO) duties, develops targeted communications, serves as a resource to the evaluation team, provides presentations, coordinates projects, and offers specialized administrative support to the GAPE office and assigned graduate coordinators.

The professional focuses on streamlining operations, delivering excellent customer service, and maintaining collegial relationships.

• Assess and evaluate academic records of graduate international and domestic applicants for admission to the university, including degree completion for all graduate student types.
• Evaluate and certify complex credentials and transcripts for international and domestic applicants, SAGE, and SJSU Online; process credentials based on established graduation and admissions guidelines and policies; ensure authenticity of documents; evaluate credentials for graduate programs.
• Prepare list/check sheet of completed and to be completed classes required for degree; review and process program of study for students applying for graduation; use appropriate catalog and academic curriculum requirements depending on major, minor and appropriate degree.
• Research various international and domestic academic systems to determine transferability and equivalencies of applicants' credits; convert credits to university system; maintain resource/reference file of catalogs, and the like from various universities and institutions.
• Review and verify that appropriate documents have been submitted by the applicant to determine the applicant’s admission eligibility under the various Chancellor’s Office and campus regulations and procedures.
• Evaluate and assess eligibility for advancement to candidacy and graduation.
• Prepare and transmit individualized evaluation of transfer credit; advise on fulfillment of remaining requirements for graduation; perform graduation evaluation.
• Interpret and explain policies to applicants, staff members, and faculty advisors.
• Provide high level clarification on policies and procedures to other SJSU offices and representatives from other colleges and institutions.
• Provide special support for combined program graduation initiatives, by completing evaluations/processes by established deadlines. These include processing candidacy, graduation reviews, regular student transfer credit, and other current student forms.
• Collaborate with students and advising units regarding problems qualifying for graduation; consult faculty for clarification of requirements; process curriculum changes and petition.
• Maintain computerized student files, applications and credentials; verify, add, delete and correct permanent student records.
• Inform students of admissions/graduation acceptance/denial; generate necessary correspondence.
• Determine eligibility and process documents, I-20 visas and admissions letters for admitted students.
• Serve as designated school official (DSO) for SEVIS reporting and compliance processes for graduate students.
• Perform maintenance of SEVIS information within various SJSU record systems.
• Work with International Gateways to coordinate student eligibility into graduate programs.
• Work in collaboration with other campus units including International Student Advising…