Preclinical Program Coordinator

About Oxford Biotherapeutics:

Oxford Bio Therapeutics (OBT) is a clinical-stage biotechnology company developing antibody therapeutics for the treatment of cancer. You will play an integral role in the pre-clinical development of novel immuno-oncology therapeutics. Our OGAP® platform is the world's largest, cancer specific, membrane protein library, directly measuring plasma membrane protein expression in patient tumors. OGAP is used to identify novel, highly tumor specific antigens for novel first-in-class ADC, Bispecific T-cell Engager (BITE®) and Chimeric Antigen Receptor (CAR) targets.

Our lead asset, OBT
076, is an Antibody Drug Conjugate (ADC) in Phase 1b clinical development. Our clinical and pre-clinical pipeline of novel biologics is balanced between internal programs, focused on ADCs and checkpoint regulators, and externally partnered programs with key innovators in oncology such as Roche, GSK and BMS.

The Preclinical Program Coordinator will support the Program Office in the coordinated delivery of OBT’s preclinical programs by helping maintain high-quality program documentation, compliance records, meeting outputs, workplan tracking, and audit preparation. This role is intended to provide structured operational and administrative support to Program Managers and scientific teams.

The role will help ensure that program-related information is complete, well organised, traceable, and accessible to authorised stakeholders. Working closely with Program Managers, the Data Manager, Team Leads, and scientific contributors, the Preclinical Program Coordinator will support routine coordination activities, document control, action tracking, meeting preparation, and audit readiness across preclinical programs.

A key part of the role will be to support the Data Manager and Program Managers with auditing and quality checks of program-related materials, Work Plans, reports, meeting records, and associated documentation, helping ensure that internal procedures, study plans, collaborator requirements, and data management expectations are followed consistently.

• Support the Program Office with day-to-day coordination of preclinical program activities, documentation, records, and follow-up actions.
• Assist Program Managers in maintaining accurate and up-to-date program documentation
• Coordinate the collection, formatting, and filing of program-related documentation to ensure records are complete, consistent, and stored in the appropriate program locations.
• Help maintain program-specific SharePoint, Teams, or equivalent systems in line with internal data management and document control expectations.
• Support consistent use of document naming conventions, metadata, document status fields, and program identifiers across program records.
• Assist with coordination of information flow between Program Managers, scientific teams, Data Management, Operations, Quality, and other stakeholders.
• Support the creation and maintenance of program templates, trackers, checklists, and standardized ways of working to improve consistency across programs.
• Oversee our timesheet reporting system and ensure all colleagues have completed their timesheet within the allotted timeframe

• Support the Data Manager and Program Managers in planning, preparing, and documenting routine audits of program-related Work Plans, materials, reagents, and associated records.
• Assist with retrieval, organization, and preparation of audit data from relevant systems, including Work Plan exports, material reports, audit forms, and supporting documentation.
• Help verify that program-related records are complete, clearly documented, appropriately filed, and aligned with relevant internal procedures and program study plans.
• Support Data Management with program-specific Work Plan audits and Biological Materials and Reagents audits activities
• Support Program and Data Management with maintaining audit trackers, findings logs, action follow-up records, and supporting documentation
• Help coordinate follow-up on audit findings, including tracking responses, evidence of completion, and closure status.
• Support preparation of audit reports and audit closure documentation, ensuring appropriate sign-off, filing, metadata, and completion status are maintained.
• Escalate documentation gaps, overdue actions, or potential compliance concerns to the relevant Program Manager, Data Manager, or Team Lead in a timely and constructive manner.
• Support implementation of process improvements arising from audits, lessons learned, and Program Office continuous improvement activities.
• Assist with maintaining awareness of relevant SOPs, policies, templates, and program-specific requirements among team members, where appropriate.
• Assist with preparing metrics and information to Team Leads to drive compliance improvements within each department

• Coordinate…