Sales Coordinator, Brokerage

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our San Jose office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing, operational and office functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment.

This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

• Gather market research information to create client deliverables such as market surveys, tour books, competitive sets
• Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, leasing status reports, etc. with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Manage all listings on brokerage listing services including but not limited to CoStar and Loopnet
• Track and have knowledge of JLL technologies, maintain access to resources
• Marketing Prepare property marketing flyers, brochures, and email distributions
• Create and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, Adobe InDesign and Microsoft Software assist and participate in planning as needed for industry functions or client events and open houses
• Update and maintain broker professional profiles and other team marketing related material as needed
• Finance Track and process broker expense reports according to the JLL T&E policy
• Administrative General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, broker IT support, making travel arrangements
• Office Coordination:
  Greet/host/provide front desk support for guests, visitors, and employees
• Office maintenance (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.)
• Maintain all conference rooms for cleanliness, coordinate reservations, including ordering and/or setup of food
• Order, maintain and organize all kitchen and office supplies
• Coordinate parking, badging, and conference rooms.
• Assists with the coordination and scheduling of office/building maintenance activities.
• Point of contact for all packages/deliveries Pick-up, drop-off, prepare postage/labels for mail/UPS/Fed Ex, courier services, etc.

An ideal candidate would need to have the following qualifications:
Experience and qualifications 1-3 years of experience in administrative, operations, or coordinator roles, preferably supporting multiple stakeholders in commercial real estate or professional services Bachelor's Degree preferred, but not required High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook required and familiarity with Adobe Software such as InDesign and Photoshop Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action Strong organizational, interpersonal and communication skills Strong ability to multi-task with multiple projects and deadlines in a “high-volume” fast paced environment Strong proofreading and editing abilities Ability to manage time well and be self‑motivated, without direct supervision Strong client service…