Administrative Secretary; Academic Affairs

ADMINISTRATIVE SECRETARY (ACADEMIC AFFAIRS)

Position Title ADMINISTRATIVE SECRETARY (ACADEMIC AFFAIRS)

Posting Number

Posting Number S2649

Close/First Review Date

Close/First Review Date 09/13/2026

Department

Department Academic Affairs

Work Location

Work Location San Jose City College

Position Status

Position Status Full Time

Salary Range

Salary Range $90,227 - $110,089 Annual Salary (Range 100: Classified Salary Schedule Fiscal Year ). Starting placement is generally at Step 1.

Benefits Summary

In addition to the salary, this position qualifies for the choice of one of the District’s excellent Health Benefits and Welfare plans, which the premium cost is 100% paid by the District for the employee and their eligible dependents, and one health plan costing an estimated $60,000 for the District for fiscal year . We offer two medical plans (Anthem Blue Cross [ PPO ] and Kaiser Permanente ( HMO ]);

dental (Delta Dental PPO ); vision ( VSP Choice); life insurance for the employee (The Lincoln); life insurance for eligible dependents (The Lincoln); a long term disability/income protection plan (The Lincoln); and an employee assistance plan (Anthem EAP ).
In addition, the District contributes an additional 26.81% of the employee’s salary towards an eligible employee’s pension (CalPERS).

Employees may also elect to participate in optional plans including purchasing additional life insurance for themselves and their eligible dependent(s); enroll in a medical, transportation, and/or dependent care Flexible Spending Account(s) (with the $4 monthly administrative fee paid by the District); and set pre-taxed dollars aside to supplement their pension in a 403b (tax shelter annuity) and/or a 457 (deferred compensation) plan(s).
Classified employees also earn 10 to 22 days per year of vacation (based on years of service), and up to 12 sick leave days (pro-rated for less than full-time positions). There are currently 20 paid holidays.

POSITION SUMMARY
The Administrative Secretary reports to the Vice President of Academic Affairs at San Jose City College. The work schedule is 12 months per year;
Monday – Friday; 8:00 a.m. to 5:00 p.m.
This position is represented by the California School Employees Association ( CSEA ), Chapter 363.

POSITION PURPOSE
Under general supervision, performs a variety of advanced administrative and secretarial support to a College Vice President. Incumbents in this class may be responsible for overseeing day-to-day office functions, and are responsible for difficult and responsible duties assigned to classes in the series. Employees at this level are fully trained in all procedures related to the assigned area of responsibility.

DUTIES AND RESPONSIBILITIES
1. Exercise independent judgment in relieving a Vice President of actions not requiring his/her immediate attention.
2. Screen office and telephone calls; respond to sensitive complaints and requests for information from the general public, students, faculty, and staff; resolve concerns and complaints; refer inquiries as appropriate.
3. Establish and maintain a variety of sensitive files and records; research and gather information for special reports.
4. Maintain calendar of department activities, meetings and various events; make reservations for conferences and other events; coordinate travel arrangements for department staff as needed.
5. Maintain a variety of program and departmental budgets; make budget transfers, create purchase orders, and pay vendors.
6. Perform paraprofessional support work as assigned; research questions pertaining to policies and procedures.
7. Perform a variety of administrative, secretarial, and clerical support functions for assigned office activities; independently prepare and send correspondence; respond to letters…