Workplace Operations Coordinator

About CORE

CORE is a premier general contractor known for delivering high-quality construction projects with a commitment to excellence, safety, client satisfaction and our Vizion of Success. We specialize in a variety of construction projects, from Rehabilitation projects, Affordable to large-scale developments, and pride ourselves on our innovative approach and collaborative culture.

At CORE, our people are our greatest asset. We are a relationship-driven organization that believes exceptional projects are built by exceptional teams. We foster a culture of collaboration, accountability, integrity, continuous improvement, and service, where employees are empowered to take ownership of their work, support one another, and contribute to the success of the company.

We value professionalism, strong relationships, and a customer-service mindset-both internally and externally. Our employees are expected to lead by example, embrace challenges, communicate openly, and maintain a commitment to excellence in everything they do.

At CORE, we don't just build projects -- we build teams, careers, partnerships, and communities.

The Workplace Operations Coordinator is responsible for executing the day-to-day activities that support an organized, professional, welcoming, and highly functional workplace. This role serves as the operational backbone of the Workplace Operations function and is responsible for maintaining office readiness, supporting employee experience initiatives, coordinating onboarding and offboarding logistics, delivering exceptional visitor experience, and providing outstanding internal customer service.

Working closely with the Manager of Employee Experience & Workplace Operations, Human Resources, IT, and company leadership, this position plays a key role in creating a workplace environment that supports employee productivity, engagement, collaboration, and culture.

The ideal candidate is highly organized, proactive, service-oriented, and capable of balancing multiple priorities while maintaining a positive and professional attitude. This individual takes pride in creating a workplace that is consistently organized, well-maintained, welcoming, and reflective of CORE's culture and standards.

• Maintain the day-to-day readiness, organization, and appearance of the office.
• Conduct regular walkthroughs of common areas, conference rooms, kitchens, break rooms, and visitor-facing spaces.
• Ensure office supplies, workplace resources, and shared equipment are adequately stocked and maintained.
• Coordinate service requests with property management and workplace vendors.
• Monitor workplace conditions and proactively identify operational issues requiring attention.
• Support office moves, workstation relocations, and workplace improvement initiatives.
• Maintain office directories, seating charts, and workplace records.

• Serve as the primary workplace contact for visitors, candidates, clients, vendors, and guests.
• Create a welcoming, professional, and hospitality-focused arrival experience.
• Coordinate visitor logistics, parking information, building access instructions, and meeting preparation.
• Ensure visitors are greeted promptly and assisted appropriately upon arrival.
• Notify hosts of visitor arrivals and facilitate a seamless guest experience.
• Prepare conference rooms and meeting spaces, including room setup, materials, beverages, and hospitality requirements.
• Coordinate catering and refreshments for meetings and special events.
• Monitor reception, lobby, and visitor-facing areas to ensure they remain organized, professional, and visitor-ready.
• Support and reinforce CORE's visitor experience standards.
• Partner with hosts, leadership, and Workplace Operations to continuously improve the visitor experience.
• Maintain visitor logs, meeting schedules, and hospitality-related records as needed.

• Help maintain a professional, organized, and welcoming office environment.
• Ensure conference rooms are clean, organized, stocked, and prepared for meetings.
• Monitor kitchens, break areas, and common spaces to ensure they meet workplace appearance standards.
• Coordinate replenishment of office supplies, beverages, snacks, and workplace resources.
• Proactively identify and address workplace appearance or organization issues.
• Support workplace standards through service, responsiveness, and leadership by example.
• Help ensure the…