Community Events Specialist

Job Summary

The College of Humanities and the Arts is seeking a Community Events Specialist to plan, coordinate, and support curricular programming, outreach, and community events. Reporting to the Director of Resources and Operations, the Community Events Specialist works collaboratively with faculty, staff, students, vendors, campus partners, community leaders, and external stakeholders to deliver high-quality events that advance the College’s mission, vision, and brand.

This position will support events ranging from small receptions and dinners to large-scale gala events. Evening and weekend work may be required based on event schedules.

• Plan and coordinate College outreach, artistic excellence, and community events from concept through completion, including timelines, budgets, vendors, locations, staffing, contracts, marketing, invitations, programs, and post-event evaluation
• Process and track event-related purchases, payments, reimbursements, travel documents, budget allocations, and expenses in accordance with University and Tower Foundation policies
• Collaborate with faculty, staff, vendors, Facilities Development and Operations, the Events Center, Purchasing, and other campus partners to ensure successful event execution and compliance with University regulations and risk management guidelines
• Develop and coordinate event communications, marketing materials, website and social media content, guest lists, calendars, invitations, programs, reports, surveys, and post-event analyses
• Hire, train, and supervise student assistants while providing administrative, project management, customer service, and budget support to College departments and programs

• Ability to handle multiple work priorities, organize and plan work and projects
• Ability to perform accurately in a detail-oriented environment
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
• General knowledge of University methods, procedures, and practices;
  English grammar, business writing, punctuation, and spelling
• Ability to compose and appropriately format correspondence and reports
• General knowledge of standard office technology and systems, and software applications such as word processing, spreadsheet, and database management
• Ability to learn People Soft and Oracle reporting systems and extract financial information from mainframe financial or student systems
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the department
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
• Strong oral and written communication skills
• Must possess excellent customer service and public relations skills
• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

• BA/BS related to disciples in H&A or business
• Four (4) years of related experience in office management, event management, project management and customer service
• Experience with computers, relational databases, and spreadsheets…