Office Manager

Description We are looking for a dependable Office Manager to support daily operations and help keep administrative and financial activities running smoothly. This Long-term Contract position calls for someone who can balance executive support with accurate bookkeeping while managing competing priorities effectively. The ideal candidate is organized, discreet, and comfortable handling both office coordination and financial recordkeeping in a fast-paced environment.

Responsibilities:

- Provide day-to-day administrative support to leadership, including coordinating schedules, preparing documents, and managing general office workflows.

- Maintain accurate financial records by processing invoices, tracking payments, supporting payroll activities, and reconciling bank transactions.

- Oversee front office operations by greeting visitors, handling incoming communications, and ensuring a detail-oriented and responsive office environment.

- Monitor inventory levels for office materials and place orders as needed to keep supplies stocked and operations uninterrupted.

- Manage accounts payable tasks, organize supporting documentation, and help ensure timely and accurate payment processing.

- Prepare, file, and maintain organizational records, reports, and correspondence with a high degree of accuracy and confidentiality.

- Prioritize multiple assignments independently, resolve routine administrative issues, and support efficient office operations across the organization.

- Assist with bookkeeping and clerical processes using business software such as Quick Books, Microsoft Office, Outlook, and Adobe Acrobat. Requirements - Associate's degree or comparable practical experience in office administration, bookkeeping, or a related field.

- At least 3 years of experience in an administrative office support role.

- At least 3 years of hands-on bookkeeping experience, including invoice handling, payroll support, and account reconciliation.

- Working knowledge of Quick Books, Microsoft Office applications, Outlook, and Adobe Acrobat.

- Experience supporting accounts payable processes and maintaining organized financial documentation.

- Strong organizational skills with the ability to manage multiple responsibilities and meet deadlines with minimal supervision.

- High level of professionalism, sound judgment, and discretion when handling confidential information.

- Prior experience in a union office environment is preferred, but not required.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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