Office Manager San Jose, CA | Robert Half

Office Manager

We are looking for a dependable Office Manager to support daily operations and help keep administrative and financial activities running smoothly. This long-term contract position calls for someone who can balance executive support with accurate bookkeeping while managing competing priorities effectively. The ideal candidate is organized, discreet, and comfortable handling both office coordination and financial recordkeeping in a fast-paced environment.

Responsibilities:

• Provide day-to-day administrative support to leadership, including coordinating schedules, preparing documents, and managing general office workflows.
• Maintain accurate financial records by processing invoices, tracking payments, supporting payroll activities, and reconciling bank transactions.
• Oversee front office operations by greeting visitors, handling incoming communications, and ensuring a detail-oriented and responsive office environment.
• Monitor inventory levels for office materials and place orders as needed to keep supplies stocked and operations uninterrupted.
• Manage accounts payable tasks, organize supporting documentation, and help ensure timely and accurate payment processing.
• Prepare, file, and maintain organizational records, reports, and correspondence with a high degree of accuracy and confidentiality.
• Prioritize multiple assignments independently, resolve routine administrative issues, and support efficient office operations across the organization.
• Assist with bookkeeping and clerical processes using business software such as Quick Books, Microsoft Office, Outlook, and Adobe Acrobat.