Construction Office Coordinator​/Admin Assistant

Location: San Jose, CA 95134 (In-Office)
Job Type: Part-time to start, Full-time potential, 5 days/week
Compensation: $ TBD /hour (Commensurate with experience)

Are you a “To-Do List” champion who thrives in a fast-paced environment?

HArts Design+Build is a premier, fast-growing design and remodeling firm in San Jose. Our team is passionate, strategic, and dedicated to transforming spaces with excellence. Because we are growing rapidly, we are looking for a sharp, high-level thinker to join our seasoned team, streamline our office operations, and help build better processes for our expanding business.

If you thrive in a bustling, high-energy environment and love the satisfaction of a perfectly organized system, we want to talk to you!

• Growth Potential: Massive long-term career advancement opportunities as our firm scales.
• Recognition for Excellence: Bonus opportunities tied directly to your speed of learning, data accuracy, and project achievements.
• Supportive Culture: Work alongside an amazing, hardworking, and collaborative team.
• Perks: Mileage/expense reimbursement, plus paid holidays, time off, and benefits following a successful trial period.

This is an in-office position(5 days/week) in San Jose. You’ll be the face of our showroom and the backbone of our project documentation.

• Showroom Excellence: Greet walk-ins, gather client info, and maintain a professional, client-ready environment.
• Project Management: Use
  Job Tread
  (preferred), Builder Trend, or CoConstruct to organize bids, quotes, invoices, and photos.
• Process Improvement: Proactively build better systems to help our design/remodel firm scale.
• Administrative Mastery: Manage Dropbox files, hard-copy binders, and complex calendars for multiple projects.
• Field Support: Occasional errands and site visits to ensure project momentum.

• Experienced: At least 1 year in construction or a high-pressure office environment.
• Tech-Savvy: Fast learner with CRM/Project Management software aptitude.
• Detail-Obsessed: You make few errors and have a history of excellent follow-through.
• Professional: You maintain a polished appearance and possess top-tier communication skills.
• Reliable: You have a valid CA driver’s license, insurance, and a reliable car.
• Self-Starter: You work independently, solve problems creatively, and meet deadlines ethically.

• Must pass background check
• 4 years customer service
• 5 years organizational skills
• 4 years Microsoft Excel
• Driver’s license
• Day shift