Executive Assistant​/Personal Assistant to Music Executive

Executive / Personal Assistant to Music Executive

Location:

Los Angeles preferred; remote considered

Schedule:

Flexible / non-traditional hours, including early mornings, evenings, and occasional weekends

Type:
Full-time

We are looking for an exceptional Executive Assistant / Personal Assistant to support a high-level music executive across both business and personal/family responsibilities. This is a fast-paced, high-touch role for someone who is extremely organized, proactive, resourceful, discreet, and comfortable managing a constantly changing schedule. The ideal candidate has experience working directly for a high-level executive, entrepreneur, founder, or similarly demanding principal and understands how to anticipate needs rather than simply react to requests.

• Managing an extremely busy and constantly changing calendar
• Scheduling and coordinating meetings, calls, appointments, and commitments
• Managing personal and family schedules and logistics
• Making restaurant, hotel, travel reservations
• Working with a travel agent to coordinate domestic and international travel
• Managing itineraries and making sure all logistics are handled smoothly
• Keeping track of appointments, deadlines, commitments, and follow-ups
• Communicating with executives, clients, vendors, staff, friends, family members, and other contacts as needed
• Handling last-minute changes and time-sensitive requests calmly and efficiently
• Researching and solving problems quickly when something unexpected comes up
• Anticipating potential scheduling conflicts or logistical issues before they become problems
• Helping keep both the executive's professional and personal life organized and running smoothly
• Handling sensitive and confidential information with complete discretion
• Taking ownership of tasks from start to finish without needing constant direction

• Highly organized - you naturally keep track of details, deadlines, schedules, and moving pieces
• Proactive - you anticipate what needs to happen next instead of waiting to be asked
• Resourceful - when you encounter a problem, you figure it out
• Extremely detail-oriented - small details matter to you
• Responsive and reliable - you understand that timely communication is critical in this role
• Calm under pressure - last-minute changes and unexpected requests don't rattle you
• Flexible - you are comfortable with a schedule that doesn't always fit neatly into traditional business hours
• Thick-skinned - you can handle a demanding environment and direct communication without taking things personally
• Low ego - you're focused on getting things done, not on titles or recognition
• Discreet and trustworthy - you understand the importance of confidentiality
• A strong communicator - you know how to communicate clearly, efficiently, and professionally
• A problem solver - you don't come back with "I can't"; you come back with solutions and options

• Experience directly supporting a high-level executive, founder, entrepreneur, celebrity, or other high-profile/demanding principal
• Demonstrated ability to manage complex schedules and multiple priorities simultaneously
• Strong organizational and time-management skills
• Excellent judgment and discretion
• Los Angeles-based
• Experience managing both professional and personal/family logistics
• Experience working in a fast-paced, high-demand environment
• Ability to be available outside traditional business hours when needed