Part-Time Office Manager

We are looking for a highly organized, proactive Part-Time Office Manager to help run our San Jose office and support the day-to-day operations of a growing startup. This role is ideal for someone who enjoys taking ownership, working independently with limited supervision, and handling a variety of practical tasks in a fast-moving environment.

• Manage day-to-day office operations, visitors, supplies, packages, vendors, and meeting logistics
• Coordinate recruiting interviews, employee onboarding, travel, and business-visa coordination
• Coordinate schedules for executives, company meetings, customer visits, and events
• Plan team activities and company events
• Coordinate with external service providers such as Gusto, EOR partners, lawyers, accountants, insurance brokers, and recruiters
• Provide general administrative and executive support as needed

• 3+ years of experience in office management, operations, executive assistance, or a similar role
• Highly organized, reliable, and comfortable working independently
• Strong communication and follow-through
• Professional and welcoming with visitors and external partners
• Able to work onsite in San Jose 2-3 days per week

• Startup experience, recruiting or people-operations experience, immigration coordination
• Experience supporting international teams. Mandarin Chinese proficiency is a plus, but not required.

You will work closely with the founding team and have meaningful ownership of how our office and day-to-day operations run as the company grows.

We expect this role to expand with the company and there is an opportunity to transition into a full-time position over time.