Facilities Operations & Projects Coordinator

Facilities Operations & Projects Coordinator

The Facilities Operations & Projects Coordinator is responsible for coordinating facilities projects, managing vendor relationships, supporting capital improvements, and ensuring company facilities operate efficiently across multiple locations.

This position serves as the primary point of contact for facility-related projects from conception through completion. The ideal candidate possesses strong organizational skills, excellent communication abilities, and the capability to manage multiple projects simultaneously while coordinating internal stakeholders, contractors, architects, engineers, and service providers.

Rather than performing day-to-day maintenance, this role focuses on planning, coordinating, and executing projects that improve the workplace and support business operations.

Primary Responsibilities

• Manage multiple facilities projects from initiation through completion.
• Coordinate office renovations, laboratory modifications, equipment installations, and tenant improvements.
• Develop project scopes, schedules, budgets, and timelines.
• Solicit contractor proposals and evaluate vendor qualifications.
• Coordinate architects, engineers, consultants, contractors, and internal stakeholders.
• Conduct project walkthroughs to define requirements and identify potential challenges.
• Track project budgets, purchase orders, invoices, and overall expenditures.
• Ensure projects comply with company standards, building codes, OSHA requirements, and local regulations.
• Coordinate utility shutdowns, equipment moves, and construction activities to minimize operational disruption.
• Maintain regular communication with business leaders regarding project status, schedules, risks, and milestones.
• Manage preventive maintenance and service contracts through outside vendors.
• Support annual capital planning and facilities budgeting.
• Identify opportunities for operational improvements, energy savings, and cost reductions.
• Develop and maintain facilities standards, procedures, and documentation.
• Coordinate emergency repairs through qualified contractors when necessary.
• Build strong working relationships with internal customers, landlords, property managers, and service providers.
• Support multiple company locations and travel as projects require.

Preferred Experience

• 5+ years of Facilities, Property Management, Construction Management, or Project Management experience.
• Experience managing commercial office or laboratory environments.
• Experience coordinating contractors and vendors.
• Understanding of HVAC, electrical, plumbing, life safety, and building systems.
• Ability to read construction drawings and specifications.
• Experience managing budgets and capital projects.
• Strong Microsoft Office skills (Outlook, Excel, Teams, PowerPoint).
• Experience with CMMS or work order systems.
• Excellent communication and customer service skills.
• Ability to prioritize multiple projects in a fast-paced environment.