Construction Manager

Job Req for Construction Manager

San Jose, California

Period of Performance October 1, 2024 through February 1, 2025

Construction Management Services (CM)

Record Keeping and Progress Report / Project Files The CMa will set up job files,

working folders, and record keeping systems to be used on this project. The CMa will update and complete the Inspection Plan to fit complete contract requirements in detail as directed by the CO/COR. The CMa is responsible for documenting all the major project actions, contract modifications, claims, submittals, etc. The project files must be well organized. The CMa files shall include sections for:

• General Correspondence (CMa-GC)
• Administrative Correspondence
• GSA Correspondence
• Correspondence with A/E Inspection
• Reports Defects and Omissions
• Lists Submittals Organized by Specific Section and Submittal
• Logs Wage Interviews
• Commissioning Reports
• Change Order Documents (Requests for Proposals),
• SF2437 Finding of Facts,
• Scope of work,
• Independent Estimates,
• GC Proposals,
• Technical Analysis and Negotiation Memorandum.
• Shop Drawings,
• Catalog Cuts Job Meetings with Sign-In Sheets
• Requests for Information (RFI) RFI with GSA or A/E
• Response and RFI Logs Payments
• Scheduling Oversight

The CMa shall review the construction schedules submitted by the GC’s and make recommendations for acceptance, revision, or rejection by the GSA Contracting Officer (CO). The CMa shall verify that each activity is reasonably priced, that the schedule is not front-end loaded, and that the workflow is logical, efficient, and not contrived to neither unfairly benefit the Contractor nor jeopardize the Government.

The CMa shall be overseeing the progress achieved by the GC and compare the actual progress to the master project schedule. The CMa must be continuously aware of the status of each actual project progress as compared to the planned progress. The oversight by CMa should take into consideration of progress payments, receipt of submittals, phasing, or any other sensitive activities.

The CMa shall annotate the progress schedule monthly showing actual progress achieved and any adverse delays. The CMa shall anticipate delays and advise GSA when problems are predicted. The CMa shall highlight such matters in the weekly construction meetings.

The CMa is responsible for coordinating submittals from receipt through approval and for returning them to the GC. The CMa shall review the submittal schedule, as developed by the GC, for reasonableness. The CMa should review the submittal package for completeness and compliance with the specification prior to forwarding on the the A/E team for review. The CMa shall monitor the GC’s submittal progress, reminding the GC of pending and delinquent submittals.

If submittals are not being submitted or reviewed in a timely manner by the GC, the CMa shall notify GSA. The CMa’s submittal monitoring system should include as a minimum:
The CMa is responsible for coordinating the submittals from their receipt through to their approval and return to the GC. The CMa will monitor the time of submission and the processing of shop drawings, samples and other separate Contractor submittals. If submittals are not being received in a timely manner, the CMa shall ascertain the reason therefore and take action as deemed appropriate to eliminate lags and delays.

The CMa shall notify the CO promptly of any delays of the Contractor. The CMa will ensure that all submittals are submitted and approved in sufficient time to preclude delaying project completion.

The CMa shall assist GSA in processing payments by reviewing the GC’s payment invoices and recommending to the GSA project manager the correct payment amount. The CMa shall work with the GC before the invoice is prepared, so that both parties agree on the amount of work completed and the correct amount of the invoice. Actual approval of the payment amount shall be made by the GSA CO.

The CMa shall follow GSA’s procedure for progress payment review and processing, including ensuring the GC’s adherence to FAR Clauses 52.232-5, Payments Under Fixed-Price Construction Contracts (May 2014), and 52.232-27, Prompt Payment for…