Program Coordinator

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Full Time Clerical San Jose, CA, US

2 days ago Requisition

Salary Range: $67,000.00 To $70,000.00 Annually

Silicon Valley Education Foundation (SVEF) is the largest educational nonprofit in Silicon Valley. Our mission is to deliver and advocate for equitable STEM education that inspires and prepares students for college and careers. We are guided by the belief that all students are capable of pursuing higher education and boosting their future economic mobility regardless of their background. SVEF has an established legacy of providing proven STEM programs and being profoundly committed to empowering students to graduate high school career and college ready.

The impact of our work is evident in our strong partnerships with districts and donors in closing the achievement gap and the creation of a workforce that has the skills to meet 21st-century needs.

Program Overview

The 49ers STEM Leadership Institute (SLI), created in partnership with the San Francisco 49ers, the Silicon Valley Education Foundation (SVEF), and the Santa Clara Unified School District (SCUSD), is a six-year program that will prepare students with high academic potential to be outstanding.

SLI began in Summer 2014 with a cohort of 60 incoming seventh-grade students. A new cohort of 60 incoming seventh graders is selected through a competitive application process each year, and students advance with their cohort to the next grade level. By the end of the six-year rollout process, there will be a total of 360 students from grades 7 – 12 involved in the program, located at two state-of-the-art digital fabrication labs at Cabrillo Middle School and Santa Clara High School in the Santa Clara Unified School District.

Students complete a rigorous college preparatory curriculum, engage in STEM projects and competitions, and participate annually in 300+ hours of additional learning time.

The Program Coordinator plays a key role in managing the day-to-day operations and long-term projects of the 49ers STEM Leadership Institute (SLI), including admissions, data systems, instructional support, communications, project management, and administrative coordination. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced, innovative educational setting and enjoys working with both systems and students.

Goal:
Oversee a transparent, inclusive, and effective admissions process for students in grades 6–10.

• Lead and manage the entire admissions cycle from September to April for new and transfer applicants, coordinating all stages of the admissions process.

  • Create an annual admissions calendar and manage timelines for outreach, applications, interviews, selection, and onboarding.

  • Manage and maintain accurate admissions records (students data, application materials)

  • Partner with teachers to align student selection criteria with program goals and priorities.

  • Communicate regularly with families, counselors, and district staff.

• Support student recruitment efforts through info sessions, outreach events, and promotional materials.

Goal:
Increase program visibility and community engagement through strong communications and partnerships.

• Coordinate with SCUSD communications staff on admissions and program announcements.

• Contribute to newsletters, email campaigns, and website updates.

• Organize outreach events and counselor briefings at feeder middle schools.

• Facilitate visits and partnerships with industry professionals, postsecondary institutions, and STEM organizations.

Goal:
Maintain and analyze accurate student and program data for continuous improvement, reporting, and compliance.

• Develop and maintain data collection calendars and tracking systems.

• Monitor and clean data related to demographics and enrollment.

• Design and update internal dashboards and external reports for leadership and funders. (excel/google sheets familiarity)

• Manage student, parent, and staff surveys and compile actionable insights.

• Prepare data for compliance and reporting to stakeholders.

• Serve as the main contact for supporting directors and program managers with data-related needs.

Goal:
Ensure effective execution of events and internal program…