Supervisor, Academic Affairs

SUPERVISOR, ACADEMIC AFFAIRS

San Jose/Evergreen Community College District

Close/First Review Date: 09/20/2026

Work Location: San Jose City College

The Academic Affairs Supervisor reports to the Vice President of Academic Affairs at San Jose City College. The work schedule is Monday through Friday; 8:00 a.m. – 5:00 p.m. This is a full time,12 months per year, Classified Supervisor position.

Under general supervision, the Supervisor, Academic Affairs oversees the overall function and day-to-day operations of the Office of Academic Support Services, focused on areas dealing with schedule and catalog creation, associate faculty administrative services, instructional services support, and the scheduling of classes; supports faculty with reassigned time outside their regular assignment; oversees, assigns, reviews and participates in the work of staff in the Office of Academic Support Services;

ensures the department's conformance to contract terms, regulations, reporting processes, policies and procedures; and performs other duties as assigned.

• Plans, schedules, supervises and evaluates the daily operations of the Academic Support Service office including monitoring the administrative processing of instructional and non-instructional assignments of part-time faculty members, coordinating payroll for associate faculty, counselors and librarians, and ensuring compliance with state, local and federal regulations and bargaining unit agreements.
• Guides and assists faculty, adjuncts, and administrators regarding curriculum development and modification; prepares research and reports on potential new programs for development; compiles, analyzes and presents data interpretation in support of the College's mission and goals.
• Collaborates with and supports the office of the Vice President of Academic Affairs in the production of academic schedules, catalogs, and other related materials; coordinates and oversees planning for the College's schedule of classes including the development, edit, and fit pattern analysis of classes offered; communicates and coordinates with the office of the Vice President to block, change, and cancel courses and to resolve technical problems with course scheduling.
• Coordinates and leads the processing of adjunct faculty forms, recordkeeping and maintenance of the Human Resources system personnel database; oversees onboarding, initial salary placement and step advancement, faculty minimum qualification verification, equivalency and faculty contracts; tracks and maintains accurate reporting of benefits including retirement deductions, membership payments and other payments according to state, federal and CBA requirements.
• Monitors student enrollment processes for courses and provides recommendations for additions, cancellations, and other adjustments to the schedule; supervises and maintains the scheduling of classrooms for instructional purposes; analyzes class and section loads, section count, faculty count and reports to management in accordance with requirements and procedures.
• Participates in strategic and instructional planning, program reviews, and program analysis to align program target with the college objectives and mission; oversees and coordinates department teams in the collection, preparation and presentation of reports on student transfers, enrollment, retention, and persistence rates; researches, compiles and summarizes data for special projects and reports.
• Designs, implements, and maintains systems for the timely and accurate recording and reporting of academic affairs information; maintains records and develops reports concerning the program and its effectiveness; oversees, delegates and participates in the generation, preparation and submission of faculty load reports for part-time and full-time faculty, faculty obligation number (FON), leaves, state and federal deductions and reporting requirements to the appropriate District office.
• Advices and trains college hourly personnel and staff on faculty load, payroll policies/procedures, catalog preparation, and use of records management systems; administers processes for instructional, non-instructional and special assignment associate faculty in areas related to overload positions, processing overload timesheets and stipends, and administering leaves/deductions in accordance with CBA and established policies.
• Assists in developing and administering the Office budget; contributes to identifying/prioritizing the Office's needs; prepares and completes the annual comprehensive program review and related budget request forms; reviews and approves requests for the purchase of goods and services according to policies and procedures.
• Participates in evaluating the performance of assigned staff, student workers, volunteers and vendors and provides performance feedback; participates in interviews and selecting employees; provides supervision and ensures conformance and quality of…