Director of Auxiliary and Summer Programs

BASIS Independent Silicon Valley Upper School, a grades 6–12 private school, is seeking qualified candidates for a Director of Auxiliary and Summer Programs for immediate hire!

As the Auxiliary Programs Director, you are responsible for managing the operational and programming needs for non-academic school activities including (but not limited to) after-school programs, such as clubs and sports, and summer programs. Additionally, your team, the Auxiliary Programs Department, will support community‑spirit building by collaborating on the design and/or execution of student, parent, and faculty/staff events, yearbook production, school photo days/senior portraits, and purchasing spirit gear/uniforms for clubs and teams.

In this role, you must comfortably wear many hats and embrace the opportunity to grow and expand your skills in a dynamic, fast‑paced, entrepreneurial organization.

• Execute and enhance a comprehensive extra-curricular club, sport, and summer program that excites the community and generates revenue for the school:
• Evaluate the community demands of after school and summer programs
• Research after school and summer programs offered in the community
• Research and select vendors, considering internal faculty/staff as well as external vendors, for summer and after school programs
• Coordinate, market, and manage the after school and summer programs
• Design and maintain seasonal auxiliary course catalogs, including schedules
• Oversee the hiring and management of temporary summer help for on‑site summer camps
• Communicate about auxiliary courses and provide weekly updates to families via newsletters and meetings
• Register students for all auxiliary programs
• Purchase equipment for after school and summer programs
• Secure and manage payments for referees and transportation providers for sport games
• Coordinate and procure spirit wear for clubs and uniforms for sports teams, as necessary
• Manage academic and non‑academic competitions and bees (i.e. Spelling Bee, Geography Bee, etc.)
• Support yearly drama productions with any contract execution and affiliated payments, register cast and crew to participate, and facilitate ticket sales, as necessary
• Coordinate and manage school photo days, including senior portraits, and facilitate photo orders
• Support the operational aspects of field trip planning including logistics and safety, as necessary
• Develop and sell the yearbook by working with faculty, administrators, and students
• Initiate and/or support with internal student and faculty events -- ensure proper execution and be on‑site when needed
• Serve as a point of contact and subject matter expert for parents, students, faculty, staff and contractors:
• Handle all communication to school and outside vendors
• Manage external vendor relationships
• Establish/maintain affiliations with sports leagues (attending league meetings, schedule games, and complete any administrative tasks required by the leagues)
• Ongoing communication and collaboration with all departments and teams including Facilities, IT, Front Office, Academics, Student Affairs, and Admissions
• Maintain and accurately record the budget of the auxiliary programs
• Analyze student participation in activities and the financial impact of different activities
• Collect and process school fees
• Assist with building rentals and being on‑site when needed

• Experience working with the platform Active
• Experience with academic competitions such as USABO, AMC, Science Synopsys
• Experience driving and hitting revenue targets
• Possess superb organizational, budgeting, and analytical skills
• Have excellent communication skills
• Have a willingness to work as a team and cross‑departmentally
• Have a positive attitude and excitement…