AP Manager; Bay Area Region

SUMMARY: We are seeking a detail-oriented and experienced Accounts Payable (AP) Manager to lead our AP function. The ideal candidate will be responsible for overseeing the end-to-end accounts payable process, ensuring timely and accurate payments, maintaining vendor relationships, managing the AP team, and improving processes to ensure compliance and efficiency.

• Oversee the full accounts payable cycle, including invoice processing, payment runs, communication payment confirmations, expense reimbursements, month-end close activities, and financial reconciliations.
• Manage vendor relationships and resolve payment issues, discrepancies, and disputes in a timely manner.
• Monitor and manage AP aging reports and cash flow related to payables.
• Support cash flow planning and forecasting by providing accurate accounts payable data, monitoring payment schedules, and identifying opportunities for optimizing working capital.
• Oversee vendor onboarding process, ensuring timely collection and verification of documentation, adherence to compliance requirements, and accurate setup within the accounting system.
• Coordinate with procurement, finance, and other departments to ensure accurate and timely payments.
• Lead and mentor a team of AP professionals; allocate workloads and provide training and performance feedback.
• Ensure all AP processes comply with internal controls, company policies, and regulatory requirements.
• Implement process improvements to increase efficiency and reduce errors.
• Prepare and review AP-related reports, reconciliations, and KPIs for management.
• Support audits (internal and external) by providing required documentation and explanations.
• Maintain and update AP policies, procedures, and internal controls documentation.
• Manages cash transactions, debit card and bank reconciliations
• Assists with quarterly inventory sample counts
• Performs other duties as assigned to support the team and organizational goals.

• Perform all job functions with attention to detail, required speed, and accuracy
• Prioritize and organize
• Be a clear thinker, remain calm, and resolve problems using good judgment
• Lead by example and ensure that your team executes the game plan laid out for them
• Excellent organizational and time-management skills.
• Excellent communication skills, both verbal and written.
• Attention to detail and accuracy of work.
• High integrity and openness combined with a commitment to continuous improvement
• Ability to plan, organize, and coordinate activities across multiple locations and properties simultaneously.
• Ability to work under minimal supervision.

• Constantly: Walking, sitting at a desk, grasping/gripping, bending/stooping/squatting, finger dexterity, computer input, coordination of hand and eye.
• Frequently: Standing for long periods, climbing stairs, and twisting.
• Occasionally: Reaching above shoulder height, lifting up to 50 lbs., ability to push/pull motions.
• Ability to work in a stressful, fast-paced environment.

• Bachelor’s degree in a related field with a minimum of 5 years of accounting experience, specifically with AP.
• Understanding of GAAP and IFRS preferred
• Knowledge and experience with ERP Systems, Acumatica a plus.
• Knowledge and experience with MS Excel, Word, and Outlook.