Post Award and Accounting Manager

Position Title

Post Award and Accounting Manager

Regular

$93,329 - $129,000 annual;
Compensation will be based on education, experience, skills relevant to the role and internal equity

Annual

The Post Award and Accounting Manager is primarily responsible for overseeing the accounting of sponsored projects after a grant award is received and ensuring compliance with all fiscal and post‑award regulations and guidelines of the sponsors, as well as with federal, state, system, and campus regulations. The roles and responsibilities involve leadership and collaboration, executed with independence, specialized knowledge, and accuracy.

Position responsibilities are highly visible as this role partners closely with principal investigators (PIs), departmental administrators, and external agencies to monitor project performance, provide financial oversight, and ensure timely reporting of deliverables. Furthermore, the position holds significant responsibility for ensuring department activities and records comply with grant accounting requirements under FASB and GAAP standards. Additionally, this position has management responsibilities for grant accountants.

• Manage the administration of all externally funded grants, focusing on financial compliance and accuracy.
• Monitor project activities and ensure compliance with various regulations, such as OMB Uniform Guidance and IRS rules.
• Manage all accounting for Revenue, deferred revenue, unbilled A/R, billed A/R and expenses.
• Manage the setup and oversee budgets and spending to prevent overspending or under utilization of funds proactively.
• Review all expenditures, including payroll distributions, purchasing requests, travel reimbursements, faculty course releases, expense transfers, and subcontract invoices, to ensure alignment with university policy, sponsor allowability, and fund availability.
• Generate timely financial reports, manage billing, and coordinate federal reimbursement procedures.
• Lead and maintain the systematized collection of data needed to compile the annual HERD Report and the University's IRS Form 990.
• Collaborate with various internal and external stakeholders, such as funding agencies, faculty, and administrators, to ensure smooth grant management processes. Perform financial analysis, provide financial reports to PIs, including cost sharing, and respond to questions from interested parties.
• Coordinate activities with staff from the Controller's Office, Accounts Payable, Procurement, Human Resources, external Sponsors, and suppliers as needed.
• Ensure all grants and contracts are properly closed out, including reconciling final expenses, submitting all required reports (financial, technical, and property), and managing unspent funds and carry‑forward requests per sponsor guidelines.

• Responsible for audits, including the annual Single Audit and sponsor audits.
• Maintain detailed financial records and documentation to prepare for audits, respond to questions, and implement any necessary corrective actions.
• Prepare additional financial reports as required by sponsors.
• Prepare all reports and information necessary for preparing and submitting Facilities and Administrative Cost Agreement proposals in accordance with cognizant agency timelines.
• Prepare information for subawards.
• Manage indirect cost recovery and cost‑rate negotiations.
• Ensure faculty and staff salary allocations align with the effort commitments defined in the award agreement; track cost‑sharing obligations and coordinate payroll adjustments as needed.
• Develop and document processes for transition of awards from Pre‑Award to Post‑Award.
• Prepare and update post‑award financial policies and procedures.
• Stay current on all changes to federal regulations and statutes related to sponsored projects; attend conferences as appropriate.

• Develop and maintain systems for grant monitoring, tracking, and reporting, including grant management software, ERP systems, and data warehouses.
• Lead efforts to streamline and…