Lease Admin Analyst - w2

Lease Administration Analyst

As a Lease Administration Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses follow lease terms. Under limited supervision, upholds the integrity of a real estate portfolio data for large, complex global portfolio of clients. Assist asset manager(s) in reviewing invoices and contractual terms.

Financial Administration & Support:

• Purchase Order lifecycle for leased asset portfolio, requesting POs, tracking and monitoring POs and ensuring funds are appropriately allocated
• Account Payable Oversight: service as primary point of contract for AP related inquiries; validate invoices meet contractual terms; resolve or elevate billing discrepancies; monitor and report on invoices to ensure billings align with vendor obligations and agreed financial terms.

Compliance & Certificate Management:

• Proactively collect, track and maintain all required industry certificates from the leased service providers to ensure portfolio wide compliance.
• Ensure service providers adhere to mandatory regulatory and internal operational standards.

Contractual & Operational Support:

• Ad hoc contract review: provide support for periodic and ad hoc reviews of vendor contracts to ensure alignment with current operational requirements.
• Deliver reporting to the lease asset management team and leads reading vendor compliance and status.

Must Have

Skills:

• Leasing asset management background would be ideal.
• Experience revising portfolios and invoices for small to medium sized clients in a global data center portfolio.
• Experience in real estate (commercial real estate) reviewing invoices, POs, and contracts. Ability to approve or move forward with decisions.
• Knowledgeable in reviewing an invoice for rent.
• Experience in AP/PO and lease administration.
• Experience in an apartment leasing office would likely not be a good fit.

Nice to have skills:

• Commercial real estate experience.
• Experience in data center space.
• Proficient with spreadsheets, intermediate to advanced skills, create formulas, run reports, manage extensive, detailed spreadsheets in Google Suites.
• Self‑starter.

Years of

Experience:

• Minimum of 5 years' experience.

Education:

• Preferred bachelor’s degree but management experience is also considered.

Software skills:
Google Suites, Reporting Tools (please highlight experience). Looker Studio, Power BI would be comparable. Salesforce experience.