Senior Stock Plan Administrator

Responsibilities

• Maintain the integrity and accuracy of the Equity Edge Online (EEO) and Merrill Lynch equity administration databases.
• Administer global equity transactions, including stock option and restricted stock unit (RSU) grants, cancellations, exercises, vesting, and releases, ensuring all transactions are processed accurately and on a timely basis.
• Manage the quarterly equity grant process, including coordination with cross‑functional stakeholders to ensure timely and accurate execution.
• Prepare, distribute, and maintain electronic equity award agreements for all grants.
• Perform monthly, quarterly, and year‑end equity reconciliations to ensure the completeness and accuracy of equity records.
• Prepare journal entries and supporting schedules related to stock‑based compensation and other equity‑related accounting activities.
• Assist with the preparation and filing of SEC Forms 3, 4, and 5 for Section 16 insiders.
• Support the preparation of equity‑related disclosures for quarterly Forms 10‑Q, the annual Form 10‑K, and the proxy statement.
• Prepare and provide non‑qualified stock option (NQ), incentive stock option (ISO), and RSU tax reports to the Payroll team.
• Generate standard and ad‑hoc reports from the Equity Edge Online database to support Finance, Tax, Human Resources, Legal, Payroll, and other business partners.
• Coordinate with the Company's transfer agent to ensure the timely settlement of equity transactions and initiate and reconcile DWAC (Deposit/Withdrawal at Custodian) transactions.
• Provide exceptional customer service and timely support to employees, executives, and other equity participants worldwide by responding to inquiries regarding equity awards and transactions.
• Partner effectively with Human Resources, Payroll, Legal, Finance, external vendors, brokers, and auditors on equity‑related matters.
• Support internal and external audits by preparing documentation, responding to audit requests, and assisting with equity‑related reviews and investigations.
• Identify opportunities to improve processes, strengthen internal controls, and enhance the efficiency of global equity administration.
• Perform other duties and special projects as assigned.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is required.
• Eight (8) or more years of experience administering global equity compensation programs, including stock options and restricted stock units (RSUs).
• Experience with Equity Edge Online (EEO) is required; experience with Merrill Lynch equity administration platforms is a plus.
• Advanced Microsoft Excel skills, including the ability to analyze large data sets, perform reconciliations, and create complex spreadsheets.
• Strong understanding of stock‑based compensation accounting, equity administration processes, and applicable tax reporting requirements.
• Excellent analytical, organizational, and problem‑solving skills with exceptional attention to detail and accuracy.
• Demonstrated ability to manage multiple priorities, meet tight deadlines, and work effectively in a fast‑paced environment.
• Strong written and verbal communication skills with the ability to interact professionally with employees and business partners at all organizational levels.
• Demonstrated commitment to handling sensitive and confidential information with discretion and integrity.
• Experience supporting multinational or global equity programs is preferred.