Lease Admin Analyst

Description:

Req
-1

Title:

Lease Admin Analyst Job Family:
Property & Facilities Management

• Standard
  - No Drug Test

CLIENT CHECK

Bill Rate:

Hours:

9-6

Remote/Hybrid/In-person:
Onsite Tues-Thurs

Location:

SHARECA
058-San Jose-225 W. Santa Clara

Why is this role open? (Coverage, looking for perm, etc.) Is it open on the full time side? Potential need on the full time side

Possible for extension?

6/1/26-9/30/26

Potential to convert to FTE, If so, what rate:
Yes

Global portfolio for data center

Team is global

See below JD

• Leasing asset management (this background would be ideal) extension
• Looking for someone who is experienced revising portfolios and invoices. Small to medium. This is a global portfolio for data centers
• Experienced who has worked in real estate( commercial real estate_ experience reviewing invoices, Pos, reviewing contracts. Be able to approve or move forward.
• Reviewing an invoice for rent, need to be knowledgeable.
• Someone who has experience in this space, AP/PO, Lease administration
• Someone who has worked in an apartment leasing office would likely not be a good fit

• Commercial real estate experience
• Experience in data center space
• Proficient with spreadsheets, intermediate to advanced, create formulas, run reports, manage extensive, detailed spreadsheet
  - Google Suites
• Needs to be a self-starter

Minimum Of 5 Years' Experience

Preferred Bachelors Degree But HM Is Open

• Google Suites
• Reporting Tools (Please highlight experience)- Looker Studio
  - Power BI would be comparable
• Salesforce experience

Virtual

As a Lease Administation Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses follow lease terms.

Under limited supervision, upholds the integrity of a real estate portfolio data for large, complex global portfolio of clients.

Assist asset manager(s) in reviewing invoices and contractual terms.

Financial Administration & Support

• Purchase Order lifecycle for leased asset portfolio, requesting POs, tracking and monitoring POs and ensuring funds are appropriately allocated
• Account Payable Oversight: service as primary point of contract for AP related inquires; validate invoices meet contractual terms; resolve or escalation billing discrepancies to the Asset Manager. Monitor and report on invoices to ensure billings align with vendor obligations and agreed upon financial terms.

Compliance & Certificate Management

• Industry certifications: proactively collect, track and maintain all required industry certificates from the leased service providers to ensure portfolio wide compliance.
• Ensure service providers adhere to mandatory regulatory and internal operational standards.

Contractual & Operational Support

• Ad hoc contract review: provide support for periodic and ad hoc reviews of vendor contracts to ensure alignment with current operational requirements.
• Deliver reporting to the lease asset management team and leads reading vendor compliance and status

Is this opportunity convert to Perm or Potential Convert to Perm? Yes