Lease Admin Analyst

$25-$28 per hour

San Jose, CA

Contract

Duration: 4 Months with huge possibility of extension/conversion into permanent

• As a Lease Administration Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses follow lease terms.
• Under limited supervision, upholds the integrity of a real estate portfolio data for large, complex global portfolio of clients.
• Assist asset manager(s) in reviewing invoices and contractual terms.

• Purchase Order lifecycle for leased asset portfolio, requesting POs, tracking and monitoring POs and ensuring funds are appropriately allocated.
• Account Payable Oversight: service as primary point of contract for AP related inquiries; validate invoices meet contractual terms; resolve or escalate billing discrepancies to the Asset Manager. Monitor and report on invoices to ensure billings align with vendor obligations and agreed upon financial terms.

• Industry certifications: proactively collect, track and maintain all required industry certificates from the leased service providers to ensure portfolio wide compliance.
• Ensure service providers adhere to mandatory regulatory and internal operational standards.

• Ad hoc contract review: provide support for periodic and ad hoc reviews of vendor contracts to ensure alignment with current operational requirements.
• Deliver reporting to the lease asset management team and leads reading vendor compliance and status.

• Leasing asset management experience (ideal)
• Experience revising portfolios and invoices for small to medium size; global portfolio for data centers.
• Experience in real estate (commercial real estate) reviewing invoices, POs, reviewing contracts; able to approve or move forward.
• Knowledgeable in reviewing an invoice for rent.
• Experience in AP/PO, Lease administration.
• Experience in an apartment leasing office would likely not be a good fit.

• Commercial real estate experience.
• Experience in data center space.
• Proficient with spreadsheets, intermediate to advanced, create formulas, run reports, manage extensive, detailed spreadsheet‑Google Suites.
• Self‑starter.

• Minimum of 5 years’ experience.

• Preferred bachelor’s degree but HM is open.

• Google Suites.
• Reporting Tools (Highlight experience) – Looker Studio, Power BI comparable.
• Salesforce experience.
• Interview Process: Virtual.

Shift: Onsite (Tues, Wed, Thurs) 9am to 6pm and Remote (Mon, Fri) (Hybrid).

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI‑assisted tools may be used during hiring.