Senior Analyst - Citywide IT Procurement (Purchasing) - Department of Finance

Senior Analyst

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. The City of San José is an equal opportunity employer.

Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at , 711 (TTY), or via email at City Careers.

The Finance Department is currently seeking to fill one (1) full-time Senior Analyst vacancy in the Purchasing Division. The mission of the Finance Department is to manage, protect, and report on City of San José financial resources to enhance the City's financial condition for residents, businesses, and investors. The Finance Department has five core divisions:
Accounting, Administration, Debt & Treasury Management, Purchasing & Risk Management, and Revenue Management. The Finance Department works in partnership with the departments of Human Resources, Information Technology, and Public Works as the City's Strategic Support City Service Area to effectively develop, manage, and safeguard City fiscal, physical, technological, and human resources to enable and enhance the delivery of City services and projects.

The Finance Department has a $27.6 million operating budget and 125 budgeted full-time equivalent (FTE) positions.

The Senior Analyst is a key member of the Purchasing Division. The essential duties of this position include, but are not limited to the following:

• Communicate ideas clearly and effectively, both verbally and in writing.
• Articulate complex, high-level concepts, problems, and solutions into clear, simple terms to facilitate communications with customers and stakeholders.
• Interpret general direction and guidance to accurately and efficiently complete assigned tasks.
• Draft and prepare Council memoranda and responses to protests.
• Train and educate City staff on purchasing requirements, procedures, processes, and best practices.
• Assist departments with vendor management and contract management activities.
• Collect, analyze, and interpret data to support decision making.
• Prepare, issue, and oversee complex Requests for Proposal (RFPs), Requests for Information (RFIs), Requests for Bid (RFBs), and Requests for Quotation (RFQs).
• Manage strategic and complex procurement activities, including developing scopes of work, specifications and facilitating the evaluation process.
• Develop, negotiate, and execute agreements and other contract documents such as amendments, change orders, and exercises of option.
• Supervise staff as assigned.
• Perform other duties and special projects as assigned including vendor training, emergency preparedness, and implementing procurement and contracting process improvements.

(These qualifications are typically required. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.) Education and Experience A Bachelor's Degree from an accredited college or university and four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.

Acceptable Substitution One (1) year of additional education above the Bachelor's Degree level may be substituted for one (1) year of the required management/administrative analytic work. Required Licensing (such as driver's license, certifications, etc.) Possession of a valid State of California driver's license may be required for some assignments.

The ideal candidate will…