Director, College Fiscal Services

DIRECTOR, COLLEGE FISCAL SERVICES

San Jose/Evergreen Community College District

Close/First Review Date: 07/26/2026

Work Location:

San Jose City College

The Director of College Fiscal Services reports to the Vice President of Administrative Services at San Jose City College. This is a full time, 12 months per year, management position.

Under administrative direction of the Vice President of Administrative Services or assigned supervisor, the Director of College Fiscal Services provides accounting and financial reporting expertise to the college and ensures compliance with all applicable Federal, State and College regulations and policies. The Director of College Fiscal Services manages the operations and staff of the Business Services Office. The individual is responsible for overall management of accounting operations, including general ledger, accounts payable, non-student accounts receivable, financial reporting, and auxiliary services accounting

This position serves as principal liaison for the Vice President of Administrative Services and the leadership of the college in the management of the college budget and completion of a wide variety of required reports. The incumbent oversees the college’s accounting, budgeting and finance functions, and personally performs a variety of responsible professional accounting work within a robust technology based ERP system.

• Provide leadership for all financial operations of the college which includes the design of systems, preparation/presentation of financial reports and budgets, preparation of documents for annual audits, monitoring of revenues and expenditures, conducting financial analyses and development of internal controls.
• Provide leadership in the use of technology to achieve administrative efficiencies.
• In consultation with Vice President of Administrative Services and appropriate budgetary units, prepare annual budget for the college and establish control program and systems to assure compliance with allocations. Prepare revisions to the budget as required.
• Develop and provide periodic budget reports and financial projections to management staff.
• Recommend and monitor achievement of the appropriate reserve levels within the budget to address long-term needs and year-to-year carryover.
• Provide supervisory support for the Vice President on functions related to strategic planning and participatory governance.
• Formulate campus business policies ensuring compliance with applicable laws and regulations, and district internal accounting/fiscal reporting procedures.
• Oversee all campus detailed accounts and records involving the collection of college funds and bursar activities; secure cash collecting and reconciliation system.
• Coordinate and ensure accurate and timely production of general ledger, accounting and budget reports, prompt payment of invoices and issuance of statements for accounts receivable.
• Provide training and technical expertise to administrators, faculty, and staff for budget development and assist in resolving issues and conflicts on expenditures and budget.
• Advise campus community of changes to business office rules.
• Serve as the primary fiscal resource person for college management of grants agreements and other external financial and service relationships.
• Conduct special financial research or analytical studies to assist administrators in the formulation and planning of new or revised programs.
• Review and approve campus purchase requisitions and requests for checks, warrants, claims and reimbursement for expenses.
• Ensure compliance with generally accepted accounting principles (GAAP) in executing, analyzing, verifying, and reporting transactions of a fiscal nature.
• Perform review of the college Business Services Office’s operations and processes, implement performance improvements, and improve financial operational efficiency and effectiveness between the college and district.
• Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; train, counsel and discipline personnel according to established policies and procedures.
• Perform other duties as assigned.

• Accounting, auditing, budgeting, and cash management as applied to California community colleges.
• Theory and practices of public finance and business administration.
• Financial systems and methods of budget development, tracking, and monitoring.
• Basic research and analytical methods.
• Principles, practices and terminology used in complex financial and statistical recordkeeping.
• Pertinent federal, state and local laws, codes and regulations.
• Principles of supervision, training and performance evaluation.

• Planning, organizing, and managing the effective operations of a community college business office.
• Using software for computer based accounting, budget and data systems.
• Preparing clear and accurate financial reports and…