Government Property Administrator

Please review the job details below. Lanteris Space Systems is hiring a Government Property Administrator.

This role can be based in San Jose, CA, or also be based remotely in the US.

The Government Property Administrator is responsible for establishing, maintaining, and continuously improving Lanteris Space / Intuitive Machine Government Property Management System and ensuring accountability for Government property throughout its entire lifecycle.

The Government Property Administrator is expected to operate as a compliance owner and subject matter expert, not solely as an inventory or administrative resource.

This position serves as the primary internal subject matter expert for Government Property, supporting NASA, Department of Defense (DoD), and other U.S. Government contracts.

The Government Property Administrator ensures that Government property is properly identified, recorded, controlled, safeguarded, utilized, inventoried, reported, and ultimately transferred or disposed of in accordance with applicable Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), NASA requirements, contract-specific requirements, and Lanteris procedures.

The position is responsible for maintaining an audit-ready property management system and supporting Government Property audits, Property Management System Analysis (PMSA), customer reviews, self-assessments, physical inventories, and corrective action activities.

• 1) Government Property Management System:
  Serve as the primary Government Property subject matter expert for Intuitive Machines; administer and continuously improve the Government Property Management System; maintain Government Property policies, procedures, work instructions, forms, and records; ensure property processes are consistently implemented across applicable facilities; establish appropriate internal controls; monitor compliance with contract-specific requirements; identify process gaps and implement corrective and preventive actions.
• 2) Regulatory and Contract Compliance:
  Maintain working knowledge of FAR Part 45, FAR 52.245-1, DFARS requirements, NFS requirements, agency-specific requirements, and contract-specific clauses; review contracts and subcontracts; evaluate property ownership and title requirements (GFP, CAP, and others); tailor procedures by contract; support interpretation and escalation as needed.
• 3) Property Acquisition, Receipt, and Identification:
  Ensure property is properly identified and recorded; verify documentation and ownership; assign identification numbers/tags/labels; coordinate with Receiving, Supply Chain, Stockroom, Engineering, Manufacturing, and Finance; establish controls for received property; ensure CAP is properly associated with contract.
• 4) Property Records and Accountability:
  Maintain accurate and complete lifecycle records; include required data elements; reconcile records with source documentation; maintain traceability; investigate and resolve discrepancies.
• 5) Physical Inventory and Verification:
  Develop annual and risk-based inventory plan; conduct inventories and verifications; perform reconciliations; coordinate with stakeholders; investigate missing/misplaced/unidentified/ duplicate items; document results and corrective actions; monitor accuracy and metrics; perform targeted risk-based inventories and sampling.
• 6) Self-Assessments and Internal Testing:
  Develop and execute Government Property Self-Assessment and Testing Program; conduct periodic self-assessments; use risk-based and qualitative testing methodologies; evaluate compliance; document methodology and results; identify systemic issues; track corrective actions through closure; prepare management summaries.
• 7) Government Audits and PMSA Support:
  Serve as primary internal coordinator for audits/reviews; prepare for PMSA and other reviews; coordinate audit requests and documentation; maintain audit-ready repository; participate in meetings with Government representatives; respond to findings and corrective plans; monitor commitments and deadlines; identify potential concerns early.
• 8) Loss, Damage, Destruction, and Theft:
  Establish/administer reporting and investigation process; ensure prompt reporting and investigation; coordinate with responsible groups; document findings and notifications; maintain records; monitor recurring trends and recommend controls.
• 9) Nonconformances and Corrective Actions:
  Support nonconformance and corrective action process;…