Executive Business & People Partner

The Executive Business & People Partner is a culture focused, highly collaborative, cross-functional role supporting executive coordination and People operations. You'll serve as a key partner to the business, ensuring internal workflows, people operations, and executive tasks run smoothly and efficiently. This individual serves as a trusted operational partner to the CEO while also acting as an integral member of the People function helping ensure organizational effectiveness, strong internal communication, and a positive, values-aligned employee experience.

The ideal candidate thrives in a fast-moving startup environment, brings strong organizational discipline, exercises sound judgment, and operates with professionalism and discretion. This role is well-suited for someone who enjoys enabling leaders and teams to do their best work while contributing meaningfully to company culture and employee engagement.

$90,000 - $125,000 a year

• Provide executive support to the CEO, including complex calendar management, meeting coordination, and correspondence.
• Prepare and organize executive communications, presentations, and internal updates.
• Attend meetings as needed, capture key decisions and action items, and help drive follow-through.
• Conduct research and synthesize information to support informed decision-making.
• Manage travel logistics, offsites, conferences, and company events.
• Handle sensitive and confidential matters with the highest level of discretion.
• Manage expense reporting and related administrative processes.

• Act as a trusted and approachable resource for employee questions including general HR inquiries.
• Manage onboarding and offboarding processes, ensuring a welcoming employee experience.
• Maintain electronic employee files.
• Assist in developing and maintaining employee handbooks, policies, and HR process documentation aligned with company values and best practices.
• Maintain data integrity within HRIS systems.
• Support and administer benefit programs, employee leaves, workers compensation, etc.
• Support recruiting logistics, follow-ups, and referral communications while contributing to a high-quality candidate experience reflective of Visby’s culture and standards.

• Bachelor’s degree or equivalent combination of education and experience.
• 3+ years of experience in executive support and people operations (startup experience strongly preferred).
• Experience coordinating projects, vendors, and cross-functional initiatives.

• Exceptional organizational and project management skills.
• Strong business acumen with the ability to balance strategic context and tactical execution.
• High emotional intelligence and strong interpersonal judgment.
• Clear and professional verbal and written communication skills.
• Results-oriented, resourceful, and detail-driven.
• Ability to manage highly sensitive and confidential information.
• Strong proficiency in Microsoft Office and Google Workspace.
• Comfort operating in a fast-paced, evolving environment with shifting priorities.
• A collaborative, low-ego approach and genuine enthusiasm for building strong teams and culture.