Staffing Coordinator, HR​/Recruitment

Role and Responsibilities

• Schedule interviews for all incoming candidates
• Maintain positive, professional candidate experience including bringing candidates to and from interview rooms/meetings if necessary, etc.
• Coordinate with BE organization for all interviews
• Coordinate candidate travel arrangements, including in different time zones
• Manage candidate expense report forms
• Support recruiters by inputting data in ATS
• Assist in creating status update reports for hiring managers
• Provide friendly & reliable feedback to candidates and internal customers
• Initiate and monitor background checks
• Launch, review, and adjudicate backgrounds per our matrix and policy
• Work closely with recruiting team on their open positions and managing candidate schedules
• Ensure all aspects of on‑site interviews are timely and organized
• Perform administrative duties as required to support the recruiting team
• Work closely with other HR team members to constantly refine hiring process
• Pull and organize reporting on open positions and other items as needed utilizing Microsoft Excel and Workday
• Utilize Workday to move candidates into background and offer stages
• Utilize Zoom to schedule and operate interviews
• Assist recruiting team with sourcing top talent if needed

• High School Diploma required
• College Degree preferred
• 3‑5 years professional work experience in an administrative or coordination capacity
• Maintain a high level of confidentiality
• Ability to work under pressure to meet hiring deadlines
• High energy, driven, articulate and friendly personality with a customer service mindset
• Ability to work with C level executives and senior management
• Must be flexible, adaptable, fast‑paced, patient and have extraordinary tolerance for last minute change
• Must act with urgency, be nimble as schedules change and partner effectively with other TA Coordinators and Team
• Highly organized with the ability to prioritize multiple functions and tasks while managing their own work efficiently
• Strong Microsoft Outlook skills and proficient with other calendar tools
• Strong Microsoft Excel skills
• Fast learner, self‑starter and very proactive
• Excellent people skills but not afraid of people or detail‑oriented work
• Great attention to detail
• Desire to learn more about recruiting and human resources

$31.00 to $34.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short‑term disability, additional voluntary benefits, EAP program, commuter benefits and a 401(k) plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.