Recruitment Coordinator

Schedule: Monday–Friday, 8:30 AM – 5:00 PM or 9:00 AM – 5:30 PM

A well-established staffing firm in San Jose is seeking a sharp, tech-savvy Recruiter to support daily recruiting operations. This role is ideal for someone who is highly organized, proactive, and comfortable working in a fast-paced environment.

You will help source and coordinate candidates across a variety of industries including legal, administrative, finance, HR, creative, medical, and technical roles. The ideal candidate enjoys problem-solving, communicating with people, and using technology to stay organized and efficient.

• Support the full recruiting lifecycle including sourcing, screening, interview coordination, and candidate submission.
• Review resumes and conduct initial candidate screenings to assess qualifications and fit.
• Coordinate interviews between candidates and hiring managers, ensuring smooth communication and scheduling.
• Post, maintain, and close job postings across multiple job boards and recruiting platforms.
• Maintain accurate candidate records and activity in Avionté (ATS).
• Assist with onboarding tasks including background checks, reference checks, and new hire documentation.
• Track and follow up on timecards for temporary employees.
• Maintain regular communication with placed candidates and active temporary staff.
• Help identify new candidate pipelines through job boards, networking, referrals, and Linked In.
• Support internal recruiting and business development efforts by helping reactivate past clients and identify new prospects.
• Work closely with the internal team to prioritize job orders and fill positions efficiently.

• 2+ years of experience in recruiting, staffing, customer service, or a fast-paced administrative role.
• Strong organizational skills with the ability to manage multiple priorities.
• Comfortable using technology and learning new systems quickly.
• Experience with ATS platforms (Avionté preferred) and job boards such as Linked In, Indeed, or Zip Recruiter.
• Proficiency with Microsoft Office, email, and calendar management tools
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• Excellent communication skills and a professional demeanor.
• Bachelor’s degree preferred but not required.

• Detail-oriented and highly organized
• Tech-savvy and comfortable learning new systems
• Strong communicator who enjoys working with people
• Self-starter with a proactive and positive attitude
• Able to thrive in a fast-paced recruiting environment