Information Systems Analyst III- Electronic Document and Records Management System; EDRMS

Overview

Valley Water is seeking an experienced Information Systems Analyst III to lead the deployment, administration, and long‑term governance of Valley Water's new Enterprise Electronic Document and Records Management System (EDRMS). This system represents the capstone of Valley Water’s Digital Transformation Strategy and will serve as the authoritative, enterprise‑wide repository for all past, present, and future District documents and records. The position plays a foundational role in establishing sustainable information governance practices across the organization.

The selected candidate will lead complex system implementation efforts, oversee automated and AI‑enabled data classification processes, coordinate secure access controls, administer retention schedules, and design defensible document destruction workflows in compliance with legal and regulatory standards.

• Lead the deployment, configuration, integration, and ongoing administration of Valley Water’s EDRMS platform.
• Oversee enterprise‑wide data and document classification using AI‑enabled tools with appropriate human validation to ensure compliance with Valley Water policies and regulatory obligations.
• Administer and enforce Board‑approved records retention schedules across all document types and business units.
• Design, implement, and manage automated document destruction workflows in coordination with Legal Counsel, the District Clerk of the Board, and executive leadership.
• Develop, document, and maintain formal procedures governing document destruction, including approval workflows, destruction lists, audit documentation, and verified removal of associated data.
• Coordinate with Cybersecurity to implement and maintain metadata‑driven discretionary and mandatory access control frameworks.
• Ensure proper governance of data flowing into Valley Water's data lake, including oversight of integration processes, validation of data accuracy, completeness, and timeliness.
• Manage removal of data from enterprise systems and analytical/AI platforms once records are destroyed or no longer authorized for use.
• Provide technical leadership in application configuration, integration, database management, and system optimization.
• Develop system documentation, governance standards, and user training materials.
• Serve as project manager for complex system enhancements and cross‑functional initiatives.
• Troubleshoot and resolve complex application, database, and integration issues.
• Provide technical guidance and lead‑level support to staff as assigned.
• Ensure compliance with information security, privacy, and regulatory standards.
• Stay current on emerging technologies, digital governance standards, and best practices in records and information management.

• Five or more years of progressively responsible experience in enterprise systems analysis, software development, database administration, or information systems governance.
• Experience implementing or administering an Electronic Document and Records Management System (EDRMS).
• Experience applying and operationalizing records retention schedules in a public agency or highly regulated environment.
• Experience designing automated workflows for document lifecycle management and defensible destruction.
• Experience integrating enterprise platforms with data lakes, analytics environments, or AI‑enabled systems.
• Experience coordinating cross‑functional stakeholders including Legal, IT Security, executive leadership, and operational departments.
• Experience leading complex enterprise technology projects with minimal supervision.

• Ability to interpret complex legal, regulatory, and operational requirements and translate them into technical solutions.
• Ability to design and implement secure, metadata‑driven access control structures.
• Ability to oversee AI‑enabled classification tools with appropriate validation and quality assurance oversight.
• Ability to manage enterprise data governance frameworks and lifecycle management processes.
• Ability to analyze, troubleshoot, and resolve complex system and integration issues.
• Ability to plan, organize,…