Program Manager - Citywide Procurement Non-IT; Purchasing - Finance

Position: Program Manager - Citywide Procurement Non-IT (Purchasing) - Finance
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About the Department

The Finance Department is currently seeking to fill one (1) full-time Program Manager vacancy in the Purchasing Division. If you are interested in this position, please apply (see instructions below)!

The mission of the Finance Department is to manage, protect, and report on City of San José financial resources to enhance the City's financial condition for residents, businesses, and investors.

The Finance Department has five core divisions:

* Accounting

* Administration

* Debt & Treasury Management

* Purchasing & Risk Management

* Revenue Management

The Finance Department works in partnership with the departments of Human Resources, Information Technology, and Public Works as the City's Strategic Support City Service Area to effectively develop, manage, and safeguard City fiscal, physical, technological, and human resources to enable and enhance the delivery of City services and projects. The Finance Department has a $27.6 million operating budget and 125 budgeted full-time equivalent (FTE) positions.

Position Duties

The Program Manager is a management position that reports to the Deputy Director of Finance, Purchasing & Risk Management.

The typical duties of this Program Manager position include, but are not limited to:

* Direct a unit which provides services to all City departments for the procurement of products and general services

* Administration of the City's Procurement Card (P-Card) program

* Plan, direct, review, and evaluate the work of Purchasing staff, programs, and functions

* Supervise, train, motivate, counsel, and manage staff through effective coaching

* Support departmental goals and objectives

* Streamline processes and procedures to enhance customer service and reduce cycle times

* Partner with internal department customers to proactively address requirements, procurements, and resolve issues

* Facilitate and manage purchase order activities

* Oversee the preparation and issuance of Requests for Quotes (RFQs), Requests for Bids (RFBs), brand name, sole source, unique services, and cooperative agreement procurements

* Assist with procurement specification development and review

* Develop, write, and update procedure manuals for procurement staff as needed

* Formulate and review responses to bid protests

* Work with staff and vendors to address issues, disputes, and negotiations

* Clearly express ideas verbally and in writing

* Perform and provide guidance on complex data and financial analysis for purchasing activities

* Prepare reports, correspondence, Council memorandums, and other purchasing-related documents

* Serve as System Administrator for the Purchasing module of the City's Financial Management System (FMS); identify and resolve system issues with relevant stakeholders

* Define problem areas, evaluate, recommend, and implement solutions for complex issues and problems in a collaborative manner

* Provide training to Purchasing staff and City stakeholders

* Participate in outreach events

* Work on special projects, as assigned

Minimum Qualifications

(These qualifications are typically required. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be…