Marketing Support Specialist

Love marketing, design, and seeing your workactually get used? Know your way around proposals, deadlines, and Adobe… especially in the A/E industry? This might be your sweet spot.

Callander Associates Landscape Architecture, Inc. (CALA) is looking for a Marketing Support Specialist to join our growing team and support marketing, proposals, events, and studio leaders across all four offices. This role is hands‑on, collaborative, and perfect for someone ready to grow their marketing career in the A/E world.

You’ll work closely with our Marketing Leadership Team, Studio Leads, and project teams to keep proposals, marketing efforts, and events moving forward, on time and on brand.

Supporting the Marketing team and Studio Leads with marketing and business development initiatives

Coordinating, designing and producing RFP/RFQ response packages from kickoff internal team meetings through final InDesign delivery

Managing multiple proposals and deadlines at once (organized chaos lovers welcome)

Writing and editing resumes, project descriptions, templates, and company messaging

Supporting conferences, events, sponsor ships, and client engagement efforts

Assisting with marketing campaigns (email, social media, digital content)

Maintaining CRM data and tracking marketing and business development activity

Help "Mission & Messaging" Lead mine content for social media, website, conferences, and speaking opportunities

Collaborating across offices with Owners, Leadership, Project Managers, and Marketing team

What we're looking for: You’re organized, creative, detail-oriented, and not afraid of deadlines. You enjoy working with people, juggling priorities, and seeing your work make an impact.

2+ years of marketing/proposal experience in the A/E industry

Strong writing, editing, and creative communication skills

Proficient/Expert inAdobe InDesign & Photoshop, Microsoft Word, Excel, and Google Suite

Experience preparing RFPs/RFQs and managing multiple projects with shifting priorities

Proactive, positive, “let’s figure it out” mindset with a strong work ethic and desire to learn

Approachable, confident, and calm under pressure, with a sense of humor

Ability to build trust and strong relationships with clients and internal teams.

Collaborative, adaptable, and solution-oriented to support business goals.

Valid CA driver’s license with occasional travel (~40 hours/year).

Associates or Bachelor’s degree in marketing, design, communications, business, or related field.

Experience with CRM systems.

Familiarity with digital marketing, social media, or multimedia content.

• A team that actually wants you tolearn, grow, and be creative

Work onprojects that matter — for clients and the community

Your ideas and voiceactually shape campaigns and proposals

• A culture that valuescuriosity, accountability, and good vibes

Starting at $30-$35/hour (hourly, non-exempt) (DOE)

401(k) with company match

100% employer-paid medical premiums (Kaiser & Blue Shield options)

All-inclusive paid time off (holidays, vacation, sick, personal)

Continuing education support

Weekly team get-togethers

Real opportunities for growth in marketing, administration and business development

and more -

This is afull-time, In-office (with potential Hybrid structure in future)based in our San Jose or Burlingame studio (other Studio locations may be considered. Please indicate that in your submittal). We value collaboration, mentorship, creativity, and the energy that comes from working side‑by‑side with your team.

Cover Letter:
We want to hearyour voice (not just copy-pasted AI). Keep it short, real, and creative (max 1 page). Answer these:

• Why CALA? What about our work, culture, or projects excites you?
• Where are you headed? Where do you see yourself in 5 years, and how does this role help you get there?
• Why this role? Tell us why you want a long-term career in marketing within the A/E world, not just a paycheck.

We care about authenticity, creativity, and curiosity. Show us why you’d be a standout CALA teammate!

• Resume (be concise, multiple pages are discouraged)

Direct your submittal to our HR Director, Sonja Ditto, at and use the subject line “Marketing Support Specialist”