Purchasing Admin​/Assistant

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Job Title:

Purchasing Admin/Assistant

Location:

San Jose, CA

Overview

We seek a detail-oriented Purchasing Admin/Assistant to support purchasing activities for HVAC, plumbing, and piping projects in the commercial mechanical construction industry. The role focuses on ensuring timely and cost-effective procurement of materials and equipment, supporting project teams, and maintaining strong vendor relationships.

Key Responsibilities

• Assist in identifying and fulfilling procurement needs for mechanical construction projects.
• Support vendor bidding, negotiations, and placing orders for materials and equipment.
• Track subcontract agreements and ensure contracts are finalized before the project starts.
• Maintain logs for equipment lead times and ensure timely deliveries.
• Communicate with suppliers to manage deliveries and resolve scheduling issues.
• Assist in resolving cost adjustments and back charges with vendors.

Qualifications

• Minimum of 2+ years of experience in a purchasing or administrative role within the commercial mechanical construction industry.
• Familiarity with procurement of HVAC, plumbing, and mechanical construction materials.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent communication skills to coordinate with project teams and vendors effectively.
• Experience using procurement and project management software is a plus.
• Proven track record of maintaining a local and stable work history in the commercial mechanical construction industry.

Preferred

• Demonstrated ability to assist in negotiating terms and contracts that lead to cost savings and efficiency improvements.
• Familiarity with building long-term relationships with suppliers, manufacturers, and distributors to enhance procurement outcomes.

This is an exciting opportunity to join a dynamic team in San Jose, where you will contribute to the smooth operation and success of commercial mechanical construction projects through expert procurement assistance. The role offers professional development opportunities within a thriving industry.

• Mid-Senior level

• Full-time

• Administrative, Purchasing, and Business Development

• HVAC and Refrigeration Equipment Manufacturing, Engineering Services, and Facilities Services

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Medical insurance

Vision insurance

401(k)

Disability insurance

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