Construction Administrative Assistant Orange, CA

Overview

Fortis Fire & Safety provides industry-leading fire protection and security services across the United States. We operate through a family of brands and are focused on a People-First philosophy with training, development, and a competitive benefits package.

Joining Fortis means becoming part of a nationwide, next-generation fire protection company. We expect the very best from our employees every day.

• Support project billing by preparing and tracking billing packages, progress billings, and related backup documentation, including lien releases.
• Create, track, and maintain purchase orders; monitor revisions and ensure alignment with approved scope and costs.
• Track and log change orders, including status, approvals, and impacts to billing and project records.
• Maintain project data entry and tracking across internal systems and project management platforms (e.g., job setup, cost codes, document uploads).
• Manage and maintain project compliance documentation, including subcontractor prequalifications, insurance certificates, and required forms.
• Ensure all project documentation is current, complete, and audit-ready to support internal and customer compliance requirements.
• Coordinate documentation with Project Managers, accounting, field teams, and customers.
• Assist with document control for contracts, drawings, specifications, permits, inspection records, and closeout packages.
• Support general administrative functions as needed.

• High School Diploma or GED
• 2+ years of construction administrative or project support experience, preferably in a trade environment (fire alarm, fire sprinkler, electrical, or similar)
• Experience with pre-qualifications, contracts, project billing, prevailing wage/certified payroll, and change order tracking
• High level of accuracy and attention to detail, especially with compliance-driven documentation and strong organizational skills; ability to manage multiple priorities and follow up to closure
• Proficiency in CRM systems (Q360 preferred) and Microsoft Office Suite; comfort learning project platforms (e.g., Procore, Textura, or similar)
• Ability to work independently while collaborating with cross-functional teams
• Proficient in the use of computers and mobile devices
• Professional written and verbal communication; able to coordinate with PMs, subcontractors, and vendors
• Ability to work 100% on-site as scheduled with regular, reliable attendance

• Compensation: $25 - $28 USD per hour
• Paid vacation and sick time; company-paid holidays
• Additional paid time off for life events (e.g., jury duty, bereavement)
• 401(k) retirement plan with company match
• Medical, Dental, and Vision insurance; life and short-term disability insurance
• Supplemental long-term disability and life insurance; legal insurance; pet insurance
• Note:
  
  This is a general overview of benefits. Eligibility and coverage details are provided during the hiring process

This role is on-site and may require extended periods of sitting or standing, some movement around the site, and use of standard equipment. PPE may be required. Some roles may require travel.

Fortis Fire & Safety is an Equal Opportunity Employer. We do not discriminate on any protected class and provide reasonable accommodations during the application and interview process as needed. Employment is contingent upon successful completion of pre-employment screenings, which may include a background check or drug testing.

E-Verify Notice:
Fortis Fire & Safety participates in E-Verify to confirm employment eligibility for all new hires.