Executive Administrative Assistant San Juan, TX

Job Description

Executive Administrative Assistant job  Juan, TX.

• Execute and administer established administrative practices and procedures.
• Answer, write, and scan correspondence and other documents for the signature of the institution's officials.
• Scan and review all material from the institution, verifying its correctness and submitting it for the corresponding signature.
• Keep track of and manage meetings of officers with clients and associations.
• Arrange meetings and travel for the President and Executive VP.
• Maintain a weekly schedule of appointments.
• Take minutes of meetings of supervisors and directors, transcribing them for review on or before the third day after the meetings have been held.
• Plan social activities.
• Control and manage petty cash, making necessary purchases for monthly activities.
• Manage quotes and purchase office supplies, equipment, and maintenance contracts, complying with purchase orders required by accounting.
• Control and manage materials, request approval for purchases of the month.
• Manage and control personal files of the President and administrative staff, ensuring documents are filed promptly.

• Fully bilingual (written and oral).
• Knowledge of Microsoft Office (Excel, Word, Power Point).
• Basic knowledge of computer systems.
• Strong oral and written communication skills.
• Discretion to handle confidential information.

Equal Opportunity Employer / Disabled / Protected Veterans. The Know Your Rights poster is available. The pay transparency policy is available. Apple One is an E-Verify participant where required. We consider qualified applicants regardless of criminal history, consistent with legal requirements and fair chance ordinances.

This company offers growth and a great group of people to work with.