Administrative Assistant​/OPS Account Clerk

Administrative Assistant / OPS Account Clerk

POSITION TITLE: Administrative Assistant / OPS Account Clerk

DIVISION: Budget & Finance

REPORTS TO:Director, Budget & Finance

[x]Regular [x] Confidential [x]Full-Time [ ]Temporary [ ]Part-time

The Regional Centerof the East Bay (RCEB) is one of 21 Regional Centers that are community-based, private non-profit corporations under contract with the California Department of Developmental Services.

RCEBprovides intake, assessment, diagnosis, and coordinates community-based services for over 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties.

RCEB envisions a future where persons with developmental disabilities are truly a part of the community. Persons with developmental disabilities receive supports and services they need to succeed. The supports and services change as the need changes.

In our dream, children with developmental disabilities live with families in typical communities. Many choose to attend their neighborhood schools and play with neighborhood friends. Adults with developmental disabilities live in the residence of their choice – with family members, with friends, or with their spouse / significant other. They engage in activities of their choice – work, volunteering, education, training, or leisure.

They have meaningful relationships with friends and coworkers and are seen as valuable, contributing members of their communities.

POSITION SUMMARY:

Under general direction, the Administrative Assistant / OPS Account Clerk provides accounting and confidential administrative support to the Budget & Finance Department. The position is responsible for processing invoices and payments, maintaining accurate financial and contract records, reconciling accounts and supporting documentation, processing bank deposits, and providing administrative support to the Director of Budget & Finance and Accounting Managers. This position requires strong attention to detail, organization, accuracy, and the ability to manage multiple priorities while maintaining confidentiality.

DUTIES AND RESPONSIBILITIES:

Duties include but are not limited to:

• Process operations and general invoices in the accounting system in accordance with established procedures; verify that required supporting documentation and approvals are received and complete; and process payments to vendors.
• Maintain documentation supporting paid invoices in the agency’s digital records repository and ensure vendor files are complete and organized.
• Maintain agency contracts and operations purchase orders in the digital records repository, ensuring records are accurate, current, and readily accessible.
• Reconcile vendor accounts, contracts, and purchase orders as required; research and resolve discrepancies as appropriate.
• Prepare and process bank deposits using electronic check-scanning and remote deposit capture equipment in accordance with established procedures.
• Receive, sort, and distribute accounting department mail and other financial correspondence.
• Provide confidential administrative and clerical support to the Director of Budget & Finance and Accounting Managers, as required.
• Assist with special projects, assignments, and other accounting or administrative activities as required.
• Provide backup support to Accounting staff as needed to ensure continuity of departmental operations.

MINIMUIM

QUALIFICATIONS:

• High school diploma or GED equivalent.
• Three years of progressively responsible accounting and administrative experience, including accounts payable, invoice processing, reconciliations, financial recordkeeping, or related accounting functions. RCEB POS accounting experience preferred.
• Proficiency in keyboarding and 10-key data entry.
• Knowledge of basic accounting…