Controller, Accounting, Payroll

Position Title

Controller

Administration - San Luis Obispo

The Controller reports to the Finance Director and will manage the day-to-day operations in the Finance Department using a trauma‑informed approach. The Controller will supervise general ledger accounting, including payroll, accounts payable, billing and accounts receivable, and reconciliation of all accounts and expenses. This role requires someone who can maintain the agency’s compliance with generally accepted accounting principles, laws and regulations, loan covenants, and the provisions of our contracts, grants, and contributions.

The Controller will manage month‑end close and billing, create financial statements for budget monitoring, and oversee and implement sound business and administrative operations for the entire agency. The Controller upholds and promotes the agency philosophy in all duties performed.

Full‑time, exempt position. Anticipated hiring range is $93,766‑107,000 annually. Benefits include health, dental, vision, life, 403(b) retirement (up to 5% employer match), paid vacation/holiday time, paid sick time, and employee perks.

• Hires, supervises, evaluates, and develops subordinate accounting staff and their activities.
• Supervises staff responsible for general ledger, payroll, accounts payable, credit card charges, deposits, accounts receivable and collections, payroll and benefits, and inventory.
• Directs proper administration, completion, and storage or archiving of agency records and paperwork such as expenditure requests, invoices, receipts, and other finance‑related forms.
• Prepares and processes electronic transfers and payments, performs check runs, reconciles accounts payable transactions, reviews and verifies invoices and check requests, sorts, codes, and matches invoices, prints checks, and routes for signatures.
• Performs periodic audits on petty cash accounts.
• Maintains vendor charge list, adding and deleting employees as needed.
• Supervises the Payroll Coordinator to ensure accurate and timely payroll processing; reviews payroll and benefit‑related journal entries and account reconciliations; acts as backup for payroll when the Payroll Coordinator is out of the office.
• Responsible for payment of and accounting for employee benefits.
• Completes Worker's Compensation insurance reports and annual WComp audit.
• Reconciles Balance Sheet accounts.
• Processes 403(b) retirement plan disbursement, loan, and rollover paperwork.
• Ensures retirement contributions to the record keeper are accurate and complete; prepares annual retirement plan census; works with 403(b) administrator and record‑keeper.
• Maintains the agency’s asset management records, including adding assets when purchased, calculating and posting depreciation/amortization, and removing assets when no longer in service.
• Monitors the collection and recording of rent payments for housing programs; maintains Yardi property software to track rent; provides support and financial training to housing staff.
• Supervises reconciliation of rent income from Yardi to the general ledger.
• Oversees accounting for the Growing Grounds Nursery, Farm, and Downtown Store; assists in year‑end physical inventory and prepares inventory and COGS calculation for financial statements.
• Prepares quarterly sales tax returns.
• Oversees the preparation and production of statistical and financial reports for internal and external reporting; analyzes monthly and annual financial and variance reports.
• Performs reconciliations of various balance sheet accounts, including cash, accounts receivable, and accrued liabilities; monitors and addresses outstanding account issues.
• Develops, implements, and coordinates financial policies and procedures that comply with applicable laws, reporting requirements, GAAP, and funding source regulations; informs the Finance Director of any non‑compliance.
• Provides recommendations for procedural improvements.
• Assists in the development and maintenance of financial reporting systems to ensure integrity based on sound accounting procedures and controls.
• Oversees compliance for federal, state, and county government contracts…