Coordinator II-Accounting (Accounts Receivable & Treasury Operations

Definition & Purpose

The Coordinator II—Accounting (Accounts Receivable & Treasury Operations) provides advanced accounting oversight and operational leadership for ASI’s accounts receivable, point-of-sale, cash management, and related revenue functions. The role ensures accurate and timely revenue recording, cash activity, and financial processing in compliance with CSU, Cal Poly, GAAP, and IRS requirements, while supporting organizational integrity through strong internal controls, process evaluation, and continuous improvement.

This position is based at the Cal Poly in San Luis Obispo, CA.

• Graduation from a 4 year college or university (may substitute 8 years of relevant experience for educational requirement).

• Minimum four (4) years of experience, six (6) years preferred, that demonstrates the ability to perform the essential functions of the job.
• Four (4) years of professional accounting experience including transactional recording through financial statement preparation.
• Supervisory experience required.

• Strong knowledge of accounting principles and practices, includingGAAP, internal controls, audit standards, and financial compliance requirements.
• Working knowledge of CSU, federal, and applicable state financial policies and regulatory requirements, including tax reporting and compliance.
• Ability to interpret accounting policies apply guidance to routine and non-routine situations.
• Experience with online banking platforms, point-of-sale systems, and cash control processes.
• Strong analytical and problem-solving skills, with the ability to research and resolve discrepancies and complex accounting and compliance issues.
• Ability to exercise sound judgment and maintain the confidentiality and security of financial data.
• Attention to detail and ability to manage multiple deadlines in a compliance-driven environment.
• Strong leadership skills to train, mentor, and develop staff.
• Strong communication and customer service skills, with the ability to clearly explain financial procedures and requirements to non-financial staff and students.
• Assessment skills to supportan environment of continuous improvement and innovation.
• Proficiency with Microsoft Office applications and accounting and financial systems.

• Directly supervise the Accounting Technician II—Accounts Receivable & Inventory and Accounting Technician II—Accounts Receivable & Point of Sale.

• Provide day-to-day oversight of Accounts Receivable (AR) operations, accounting transactions, journal entries, and revenue postings, to ensure compliance with financial standards and regulating policies.
• Monitor accounts receivable activity, investigate outstanding items, and ensure timely resolution of issues.
• Provide technical guidance and troubleshooting support for staff regarding complex AR discrepancies.
• Maintain and enforce internal controls related to cash handling, receivables, deposits, and related processes.
• Conduct and review internal audits of petty cash, change funds, and other control-driven processes.
• Monitor cash flow and fund balances to support organizational liquidity and financial stability.

• Oversee and perform complex reconciliations, including bank, fund, ledger, fixed asset, inventory, and cash control accounts.
• Investigate and resolve variances, discrepancies, and posting issues to maintain accurate financial records.
• Ensure reconciliations are completed timely, documented, and maintained in an audit-ready condition.

• Oversee monthly and annual close activities.
• Ensure financial records are accurate, complete, and compliant before reporting deadlines.
• Review reconciliations, validate account balances, and ensure reliable financial reporting.
• Prepare and maintain documentation to support internal and external audits and contribute to sustained compliance and successful audit results.
• Respond to auditor inquiries and…