CENG Emergency Computer Science & Software Engineering

Job Summary

Under general direction of the CSSE Department Chair this position provides administrative and clerical support functions for the department including reception, general office support, faculty personnel actions, travel, procurement, events, and budget support. The incumbent provides excellent customer service to assist all visitors, including students, faculty, community members, parents, and others.

• Reception:
  Open/Close office, check voicemails, manage main phone line, answer general questions, take messages and forward calls appropriately, check department email account, respond to general inquiries or distribute/forward appropriately.
• Mail distribution: ensure timely and accurate distribution of mail, maintain clean and organized front office space and supply room, greet visitors and assist walk‑in foot traffic as needed.
• Travel, Procurement, Finance Support:
  Process faculty and student travel requests, claims, and reimbursements in campus travel applications, enforce department compliance with campus travel policies and procedures, utilize campus procurement applications such as CSU Buy for supplies, equipment, and services, use campus‑issued procurement card for purchases, reconcile monthly, submit purchase requisitions for larger purchases, reconcile and track department budgets using dashboards and reporting systems, provide budget information to chair or dean’s office as needed.
• Faculty and Student Personnel:
  Act as timekeeper for Instructional Student Assistants and Student Assistant employees for the department, oversee hiring and monthly timesheet approval processes, document temporary faculty appointments, document part‑time faculty hires in coordination with dean’s office, support faculty recruitment including scheduling and travel arrangements.
• Telephone and Facilities Coordination:
  Enter and track IT tickets, enter and track facilities service requests.
• Event support:
  Coordinate meals, location, reservations, and any related documentation needed for approvals such as hospitality form and alcohol approval.

High school diploma or its equivalent. Five years of general office support or technical experience. (Training at a vocational school or full‑time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).

Anticipated Hiring Range: $23.35 - $25.78 Per Hour. Classification Range: per hour $ 25.19 - $36.70 per hour. Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities.

Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy.

We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment,…