Manufacturing Administrative Coordinator

Overview

Manufacturing Administrative Coordinator

Job Summary:

The Manufacturing Administrative Coordinator provides hands-on administrative and operational support to the Director of Manufacturing and the manufacturing leadership team. This roleis responsible for coordinating schedules, documentation, reporting, and day-to-day administrative needs that support efficient manufacturing operations. The position works closely with cross-functional teams and spends time supporting activities on andadjacent tothe manufacturing floor. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced manufacturing environment.

• Provide administrative support to the Director of Manufacturing, including calendar coordination, meeting scheduling, and preparation of materials

• Assist with preparing reports, presentations, meeting agendas, and tracking action items

• Maintain organized electronic and physical files for manufacturing documentation, procedures, and records

• Support internal communication by distributing information, updates, and follow-ups as needed

• Support day-to-day manufacturing administrative needs, including coordination with production, engineering, quality, supply chain, and finance

• Assist with tracking production schedules, labor reports, training records, and attendance documentation

• Help manage and organize work orders, change documentation, and other manufacturing-related records

• Provide administrative support on the shop floor as needed to assist leadership and production teams

• Compile and update routine reports related to production metrics, staffing, and operational tracking

• Perform data entry and validation in ERP, manufacturing, or tracking systems

• Assist with gathering documentation for audits, reviews, and compliance activities

• Coordinate meetings, take notes, and distribute follow-up items for manufacturing leadership and operational meetings

• Assist with maintaining standard administrative processes and workflows

• Identify opportunities to improve administrative efficiency and organization within manufacturing

• Support implementation of new tools, templates, or tracking methods as directed

• High school diploma or equivalent required; associate’s degree preferred

• 3+ years of administrative or operations support experience in a manufacturing, production, or industrial environment

• Strong organizational skills with the ability to manage multiple tasks and shifting priorities

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)

• Strong attention to detail and follow-through

• Ability to work effectively in a manufacturing environment, including time spent on the shop floor

• Experience supporting manufacturing leadership or operations teams

• Familiarity with production schedules, work orders, and manufacturing documentation

• Experience working with ERP or manufacturing systems

• Health & Wellness:
  Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families.

• Paid Time Off:
  Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off.

• Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families.

• Supplemental Coverage:
  Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage.

• Health Savings Account (HSA):
  Take advantage of a tax-advantaged HSA to manage medical expenses.

• Retirement Savings: 401(k) with a company match to support your financial future.

• Paid Holidays:
  Enjoy 9 paid holidays throughout the year.

• Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture.

• Ideal
  
  Location:
  
  Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play!

Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and…