CENG Emergency – Computer Science & Software Engineering

Job Summary

Under general direction of the CSSE Department Chair this position provides administrative and clerical support functions for the department including reception, general office support, faculty personnel actions, travel, procurement, events, and budget support. The incumbent provides excellent customer service to assist all visitors, including students, faculty, community members, parents, and others.

• Reception
  • Open/Close office as needed.
  • Check voicemails and answer main phone line, answer general questions, take messages and/or forward calls appropriately.
  • Check department email account and respond to general inquiries or distribute/forward appropriately.
  • Mail distribution, ensure timely and accurate distribution of mail.
  • Maintain clean and organized front office space and supply room.
  • Greet visitors and assist walk-in foot traffic as needed.
• Travel, Procurement, Finance
  • Support faculty and student travel requests. Provide support for processing travel requests, claims, and reimbursements in campus travel applications. Ensure department compliance with campus travel policies and procedures.
  • Utilize campus procurement applications such as CSU Buy to procure supplies, equipment, and services. Use campus issued procurement card for purchases and reconcile monthly. Submit purchase requisitions as needed for larger purchases.
  • Reconcile and track department budgets using dashboards and other reporting systems. Provide budget information to chair or dean's office as needed.
• Faculty and Student Personnel
  • Act as timekeeper for Instructional Student Assistants and Student Assistant employees for the department. Oversee hiring and monthly timesheet approval processes.
  • Document temporary faculty appointments. Document part-time faculty hires in coordination with dean’s office.
  • Support faculty recruitment including scheduling and travel arrangements.
• Telephone and Facilities Coordinator
  • Enter and track IT tickets
  • Enter and track facilities service requests
• Event support
  • Coordinate meals, location, appropriate reservations and any related documentation needed for approvals such as hospitality form and alcohol approval.

High school diploma or its equivalent. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).

Anticipated Hiring Range: $23.35 - $25.78 Per Hour
Classification Range: per hour $ 25.19 - $36.70 per hour
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in…