PA Program Operations Lead

Description

A.T. Still University's Central Coast Physician Assistant Program (ATSU-CCPA) is seeking a full time non-exempt program manager on the San Luis Obispo Campus. The Program Manager oversees daily operational, financial, and administrative functions for the Central Coast Physician Assistant (CCPA) Program and serves as the primary administrative support lead for the Department Chair/Program Director. This position coordinates admissions logistics, manages student administrative records, supports academic operations, and ensures efficient office management in collaboration with program faculty, staff, and institutional offices.

• Oversee daily administrative operations for the Central Coast Physician Assistant (CCPA) Program and serve as administrative support for the Department Chair.
• Maintain general office supplies, equipment, and inventory (coordinating general office purchasing, while educational, skills, and lab supplies remain managed by the Administrative Assistant).
• Serves as secondary front-desk contact for visitors when the Administrative Assistant is unavailable and as directed by the Program Director, while managing faculty access by enforcing an appointment policy for students.
• Manage program-wide communications, correspondence, and master operational calendars under the direction of the Program Director.
• Coordinate designated program committee meetings, manage scheduling, and record official minutes as assigned by the Program Director.
• Coordinate administrative onboarding for all new faculty and staff (collaborating with HR, IT, and campus facilities for system access, credentials, required institutional training, and orienting hires to administrative processes like travel requests and reimbursements).
• Create and update administrative student records, graduation verification tracking sheets in coordination with Enrollment Services, and alumni databases in collaboration with and under the direction of the Program Director and Director of Assessment.
• Coordinate faculty and prospective faculty travel and process expense reimbursements.
• Serve as a principal administrative point of contact for faculty, staff, and students by addressing operational questions or directing them to the appropriate individual or university office.
• Manage permissions and access to program-controlled shared folders, documents, and administrative systems based on employees’ roles.
• Coordinate the administrative and logistical aspects of ARC-PA site visits and provide high-level support during accreditation reviews.
• Edit and format program manuals, student handbooks, reports, and other departmental materials under the direction of the Program Director to ensure accuracy, consistency, and professional quality.

• Manage the admissions calendar and interview logistics; process interview day inquiries from students.
• Coordinate the applicant review process and applicant tracking spreadsheet in partnership with the Admissions Committee Chair, collaborating with Enrollment Services to maintain applicant information in CASPA and AMP and facilitate timely distribution of decisions based on committee direction.
• Communicate with incoming students and track completion of all pre-orientation and pre-matriculation requirements , coordinating documentation with the Clinical Education team.
• Support recruitment activities, including information sessions, campus tours, and preview days for accepted and prospective students.
• Coordinate with Enrollment Services, the Admissions Committee Chair, and the Didactic Director to verify enrollment of incoming and current students to ensure the program stays within its maximum class size of 90.
• Events Planning.
• Plan and execute major program…