Emergency - Administrative Support Coordinator - Extended, Professional, and Continuing Education; EPaCE

• Unit 7 - CSUEU
  - Clerical and Administrative Support Services 1

Job no: 560556
Work type: Staff
Location: Cal Poly - San Luis Obispo Campus
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Job Summary

• Initiate and prepare journal entries, expenditure/revenue transfers and payroll transfer requests. Prepare/process registration, withdrawal and refund requests.
• Post fees to student accounts, handle collections for past-due balances. Assist with the evaluation of communications, timelines, and websites for accuracy in fees, refunds, course descriptions, etc.
• Create class listings, add/edit student data, and enroll students in People Soft and registration systems.
• Prepare instructor agreements and initiate instructor pay process for all faculty and assistants involved with EPaCE courses or programs.

Prepare and arrange for course equipment, supplies, flyers, handouts, space reservations, textbooks, transportation, and services, and assist with setting up special events.

• Generate purchase requisitions, process invoices and other program expenses.
• Effectively and professionally correspond with and provide customer service to both internal and external customers in a courteous and positive manner.

Education and Experience

High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.)

Anticipated Hiring Range:$23.35 - $25.78 per hour

Classification Range:$23.35 - $34.02 per hour

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly

Cal Poly is a nationally ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 22,000 top-tier students come to San Luis Obispo and Cal Poly Maritime Academy in Solano Countyto put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities, maritime and the built environment.

Cal Poly’s hands‑on philosophy, small class sizes and close student‑faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit www.calpoly.edu .

Please watch the video linked here to learn more about the CSU system.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities.

Cal Poly complies with…