Manufacturing Administrative Coordinator

Manufacturing Administrative Coordinator

Manufacturing Administrative Coordinator

Job Summary:

The Manufacturing Administrative Coordinator provides hands-on administrative and operational support to the Director of Manufacturing and the manufacturing leadership team. This roleis responsible for coordinating schedules, documentation, reporting, and day-to-day administrative needs that support efficient manufacturing operations. The position works closely with cross-functional teams and spends time supporting activities on and adjacent tothe manufacturing floor. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced manufacturing environment.

Duties and Responsibilities:

Provide administrative support to the Director of Manufacturing, including calendar coordination, meeting scheduling, and preparation of materials

Assist with preparing reports, presentations, meeting agendas, and tracking action items

Maintain organized electronic and physical files for manufacturing documentation, procedures, and records

Support internal communication by distributing information, updates, and follow-ups as needed

Support day-to-day manufacturing administrative needs, including coordination with production, engineering, quality, supply chain, and finance

Assist with tracking production schedules, labor reports, training records, and attendance documentation

Help manage and organize work orders, change documentation, and other manufacturing-related records

Provide administrative support on the shop floor as needed toassistleadership and production teams

Compile and update routine reports related to production metrics, staffing, and operational tracking

Perform data entry and validation in ERP, manufacturing, or tracking systems

Assist with gathering documentation for audits, reviews, and compliance activities

Coordinate meetings, take notes, and distribute follow-up items for manufacturing leadership and operational meetings

Assistwithmaintainingstandard administrative processes and workflows

Identify opportunities to improve administrative efficiency and organization within manufacturing

Support implementation of new tools, templates, or tracking methods as directed

Required

Qualifications and Skills:

High school diploma or equivalent required; associate’s degree preferred

3+ years of administrative or operations support experience in a manufacturing, production, or industrial environment

Strong organizational skills with the ability to manage multiple tasks and shifting priorities

Strong attention to detail and follow-through

Ability to work effectively in a manufacturing environment, including time spent on the shop floor

Desired

Qualifications and Skills:

Experience supporting manufacturing leadership or operations teams

Familiarity with production schedules, work orders, and manufacturing documentation

Experience working with ERP or manufacturing systems

Health & Wellness:

Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families.

Paid Time Off:

Enjoy 120 hours of PTO, 80 hoursaccruedplus an additional
40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off.

Life Insurance:$25,000 employer-paid life insurance policy, with theoptiontopurchaseadditionalcoverage for employees and their families.

Supplemental Coverage:

Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage.

Health Savings Account (HSA):

Take advantage of a tax-advantaged HSA to manage medical expenses.

Retirement Savings:401(k) with a company match to support your financial future.

Paid Holidays:

Enjoy 9 paid holidays throughout the year.

Work…