Administration and Finance Executive Coordinator

The Executive Administrative Coordinator serves as central office support across multiple Administration and Finance leadership portfolios and is responsible for complex scheduling and meeting coordination, executive communications and materials, travel, procurement and financial processing, committee support, recruitment and onboarding logistics, records and information management, and special administrative projects. The incumbent is expected to anticipate administrative needs, independently prioritize and coordinate competing demands, maintain continuity across leadership areas, and ensure timely follow-through.

Administration and Finance provides strategic leadership and operational support for key university functions, including financial services, facilities and operations, housing, public safety, ITS, and administrative services. The division works collaboratively across campus to ensure effective resource stewardship, responsive service, and a strong operational foundation for Cal Poly’s academic mission.

• Demonstrated experience providing high-level administrative support in a fast-paced environment.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and time-sensitive deadlines.
• Excellent written and verbal communication skills, including the ability to prepare and edit professional correspondence and meeting materials.
• Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information.

• High school diploma or its equivalent. Type 45 wpm. Three years of general office support experience involving a wide variety of duties and responsibilities. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).

Anticipated Hiring Range:$63,000-$75,000 annually

Classification Range: $46,416 - $80,448 annually

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Known for its Learn by Doing philosophy, Cal Poly is ranked among the top 10 public universities in the nation. Each year, more than 23,000 top-tier students come to Cal Poly in San Luis Obispo and Cal Poly Maritime Academy in Solano County to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities, maritime and the built environment.

Cal Poly’s hands‑on philosophy, small class sizes and close student‑faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit (Use the "Apply for this Job" box below)..

As part of the California State University, the nation's largest public four‑year university system, Cal Poly employees contribute to a broader mission of…