Document Control Specialist

Trust Automation has over 35 years of experience in custom motors, linear drives, digital drives, and systems which meet the unique needs of its customers. Its product line includes motors, linear drives, digital drives, custom assemblies, and products to fit unique applications and ground-up system design and manufacturing solutions. We design, build and support control and power management systems for the most demanding defense, semiconductor, industrial automation, and medical applications.

Trust Automation is an equal opportunity employer and committed to attracting, hiring, developing, and retaining a skilled, productive, and diverse workforce, personnel with competencies and experience related to the regional and State population. Every employee has an "at-will" relationship with Trust Automation. This means that employment with Trust Automation is at the mutual consent of the employer and the employee and is subject to termination by either party at will, with or without cause or advance notice.

The Document Control Specialist is responsible for developing, implementing, and managing document control systems to ensure accurate and efficient handling of organizational documentation. This role involves maintaining compliance with regulatory requirements, leading document control initiatives, implementing document control systems in production and providing support and training to other team members.

• Implement and maintain document control systems and procedures in compliance with the Quality Management System, AS9100/ISO 9001 standards and other relevant requirements.
• Maintain and organize physical and electronic documents to ensure easy retrievability, as well as maintain proper distribution, access, preservation, and retention.
• Review documents for accuracy, completeness, and compliance with standards.
• Facilitate and assist users with the document management processes from creation, review, approval, and release.
• Manage controlled document versions and revisions.
• Maintain accurate records of document control activities and ensure data integrity.
• Create diagrams, charts, and other visual aids to enhance understanding of document control processes.

• Oversee and facilitate document changes while following change control procedures to ensure that changes are properly documented and approved.
• Liaise with relevant departments to obtain necessary approvals and input for document changes.
• Advise on the impacts of changes to documentation and document control systems.
• Analyze and compare Bills of Materials and other product data to assist with configuration control and ensure streamlined and consistent documentation and workflows.
• Control (generate, modify, update, archive, etc.) serial numbers and serial number formats in the ERP database and ensure accuracy and consistency of labeling physical products.

• Ensure all documents comply with the Quality Management System, AS9100/ISO 9001 standards and other relevant requirements.
• Stay updated on industry regulations and standards related to document control.
• Prepare and provide documentation for audits and inspections and represent the document control function during these processes.

• Conduct thorough audits to ensure document integrity and regulatory compliance.
• Implement corrective actions for document discrepancies and process improvements.

• Coordinate with various departments to gather, review, process, and maintain documents.
• Work closely with engineering, manufacturing, and manufacturing engineering to gather information and understand product and documentation requirements.
• Serve as the primary contact for document-related inquiries and issues.

• Create, update, and maintain training materials, user guides, how-to manuals, and instructional videos to facilitate understanding of document control processes, processes and systems.
• Conduct training sessions for new hires and ongoing training for existing staff to ensure understanding and adherence to document control procedures.
• Provide hands‑on training and…